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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: April 1, 1997 <br /> Action Agenda <br /> Item No. g �� <br /> SUBJECT: Orange County Travel Policy <br /> DEPARTMENT: Finance PUBLIC HEARING: (Y/N) <br /> BUDGET AMENDMENT: (Y/N) <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Proposed Travel Policy Ken Chavious, ext 2453 <br /> TELEPHONE NUMBERS: <br /> Hillsborough 732-8181 <br /> Chapel Hill 968-4501 <br /> Durham 688-7331 <br /> Mebane 227-2031 <br /> PURPOSE: To consider adopting a revised travel policy that would update and replace the <br /> County's existing travel policy. <br /> BACKGROUND: The County's existing travel policy, now incorporated into the County <br /> Personnel Ordinance, has not been updated for a number of years. Staff have developed a revised <br /> travel policy that would update and replace the current policy. While most aspects of the revised <br /> policy are similar to the current policy,there are a number of substantive differences which include: <br /> • specifying allowable meal reimbursement rates for in-state and out-of-state travel <br /> • replacing outdated per diem rates with a provision that travelers will be reimbursed the cost of <br /> approved lodging,if supported by a paid bill that is reasonable in relation to prevailing rates in <br /> the travel area <br /> • specifying non-reimbursable items <br /> • providing that travelers are responsible to pursue all available refunds in the case of travel <br /> cancellations <br /> • clarifying that it is the responsibility of the Finance Department to update and disseminate the <br /> travel policy <br /> The Board reviewed a proposed travel policy at its March 5, 1997. The attached revision(see <br /> Section 8a(2))to that proposal takes into consideration concerns raised by the Board about lodging <br /> rates allowable for convention travel, especially at"resort" locations. <br />