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3) To serve as a county-wide leader in developing strategies for consistently <br /> providing quality services to the travelers who visit Orange County. <br /> 4) To encourage longer stays, increased spending and repeat visits of travelers to <br /> Orange County. <br /> 5) To examine the range of visitor services available, to identify unmet needs and <br /> to encourage private businesses to meet those needs, as appropriate. <br /> 6) To operate in a manner that contributes to the economic development and <br /> quality of life in the communities that comprise Orange County. <br /> The Bureau has four full-time staff members including an Executive Director, Director of <br /> Sales, Communications Specialist and Administrative Assistant with an annual operating budget <br /> of$430,000. <br /> II. Instructions to Bidders <br /> A Pre-Proposal Meeting <br /> A pre-proposal meeting will be held on Tuesday, January 21, 1997 at 10:00 am in <br /> the Executive Board Room at the Omni Europa Hotel. Bureau personnel and an <br /> Orange County purchasing agent will entertain questions about the RFP and this <br /> account during this time. Attendance at this meeting is strongly encouraged. The <br /> Bureau regrets it will be unable to honor f uther questions concerning this RFP <br /> after the pre-proposal meeting. <br /> B. Proposal Format <br /> Proposals will be received from each bidder in a sealed package(one original and <br /> four copies). The original shall be signed and dated by an official authorized to <br /> legally bind the agency. <br /> C. Delivery of Proposals <br /> All proposals shall be mailed or hand-delivered by February 4'directly to: <br /> Proposal# 5047 <br /> Attention David Cannell, Purchasing Officer <br /> Orange County Government <br /> 132 East King Street <br /> P.O. Box 8181 <br /> Hillsborough,NC 27278 <br /> 967-9251, ext. 2650 <br /> D. Oral Presentation <br /> The Visitors Bureau will review all proposals and invite a few qualified bidders to <br /> make an oral presentation. Qualified bidders will personally be notified of this date <br /> and time, which has tentatively been scheduled for the week of February 24-28, <br /> 1997. It is estimated that a time frame of no more than 60 minutes will be set <br /> aside for each presentation. <br />