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e <br /> ' 1 <br /> ` ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: March 18, 1997 <br /> Action Agenda <br /> Item No. 94 <br /> SUBJECT: GIS Parcel Maintenance Technical Support Agreement <br /> DEPARTMENT: Land Records PUBLIC HEARING: (Y/1) <br /> BUDGET AMENDMENT: (Y/1) <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Draft Agreement Roscoe Reeve, ext 2501 <br /> TELEPHONE NUMBERS: <br /> Hillsborough 732-8181 <br /> Chapel Hill 968-4501 <br /> Durham 688-7331 <br /> Mebane 227-2031 <br /> PURPOSE: To consider approving an agreement with New World Mapping, Inc. for the provision <br /> of technical support services for the County's Geographic Information System(GIS) land record <br /> parcel maintenance and other related items. <br /> BACKGROUND: The Land Records Office has an ongoing responsibility to maintain accurate, <br /> current records of the County's 44,000+parcels of real property. The County's traditional approach <br /> of manual posting of property record changes to master maps is being phased out in favor of digital <br /> maps maintained on computer work stations using the County's GIS. <br /> The County has begun development of a number of computer applications which will help automate <br /> the process of parcel maintenance-for example,the creation of two or more parcels when a larger <br /> parcel is subdivided,with all computer data on the new parcels completely accurate with relation to <br /> boundary measurements, acreage,ownership, etc. The County's GIS Application Developer <br /> position becamn.vacant in January, and the County is actively recruiting for a successor. In the <br /> meantime,there is a pressing need to continue progress in development of parcel maintenance, and <br /> other GIS applications related to the Sheriff and Emergency Management computer work stations. <br /> The scope of work outlined in the proposed agreement with New World Mapping will address the <br /> most urgent programming needs,many of which are beyond the level of expertise that the County's <br /> GIS Application Developer would be likely to have, even if the position were currently filled. The <br /> proposed agreement will also provide some flexibility to develop GIS applications and data plotting <br /> to support County departmental operations or Board decision-making. <br />