Agenda - 03-05-1997 - 8c - Laserfiche WebLink

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7 (8) Cancellations In the event of canceled travel plans, it is the traveler's responsibility to pursue all available refunds. The County will reimburse non-refundable costs if the cancellation is the result of a County action, an emergency, or any other situation deemed reasonable by the appropriate department head or supervisor. Non-refundable items must be reported to the Finance Department. b. Non-overnight Travel (1) Advances With the exception of registration fees, travel advances will not be made for non-overnight travel. (2)Transportation County employees are encouraged to use County-owned vehicles instead of personal vehicles when available. When travel is authorized by personal vehicle,reimbursement is allowed at the prevailing non-taxable rate per mile allowed by the Internal Revenue Service. (3) Meals An employee involved in one day or partial day travel shall be reimbursed for meals when the employee must travel to a destination located at least 35 miles from the employee's normal place of work. Employees will not be reimbursed for meals within the boundaries of Orange County,unless such expenses are incurred as a result of attendance at a formal workshop, conference, or seminar, or with the prior approval of the appropriate supervisor. The daily allowance for meals on non-overnight or in-state travel is $26.00. Meals for partial day travel will be reimbursed with the approval of the appropriate supervisor. Meal reimbursements will be made according to the following schedule: Breakfast: $5.00 Lunch: $8.00 Dinner: $13.00 (4)Registration Fees Fees may be paid in advance by the County. Paid receipts are required for reimbursement when registration fees are not paid in advance. (5) Parking A paid receipt is required for reimbursement of this expense. 5