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J <br /> 5 <br /> c. A travel advance must be cleared within 30 working days after returning from travel by <br /> completing a Travel and Expense Statement(For Travel Advance Receipts) Report. Failure to do <br /> so may result in an amount equal to the advance being deducted from the traveler's next pay <br /> check. <br /> 7. Use of County Vehicles <br /> See Department of Public Works Vehicle Use Policy <br /> 8. Allowable Expenses <br /> a. Overnight Travel <br /> (1)Transportation <br /> Personal Vehicle- Transportation shall be by the most direct route. A traveler may <br /> elect to use a personal vehicle in lieu of coach class air,though living expenses will be <br /> reimbursed only for the period required based on airplane travel time, unless the use of <br /> the employee's personal vehicle is for the convenience of the County. Reimbursement <br /> for use of a personal vehicle is at the prevailing non-taxable rate per mile allowed by the <br /> IRS, or air coach rate,whichever is less. <br /> Air Travel- It is the traveler's responsibility to acquire the best air travel rate <br /> available. When a traveler can show a net savings on a airline ticket by extending <br /> travel (i.e. over a Saturday night) it is recommended that the traveler take advantage of <br /> this savings. However,the additional hotel room and meal costs should be taken into <br /> consideration when computing this net savings. <br /> Requests for reimbursements should be made using the Travel and Expense Statement. <br /> All applicable paid receipts should be attached to ensure reimbursement. <br /> Rental Car- With prior written authorization from the County Manager,the cost of <br /> renting an automobile will be allowed if it is determined that no other mode of <br /> transportation is as economical or practical. For reimbursement, a validated paid <br /> receipt must be attached to the traveler's Travel and Expense Statement. When <br /> renting vehicles,the traveler should not purchase any additional insurance(collision, <br /> thefR vandalism, etc.). Any accidents or damages to a rental car, other vehicles, <br /> persons or properties,caused by rental vehicle operated by a County traveler is <br /> covered under the County's insurance program. <br /> Other Expenses - Bus,taxi and subway fares are additional allowable expenses. <br /> Traffic Violations -Traffic violations such as, but not limited to,parking and <br /> speeding tickets are the responsibility of the traveler and will not be reimbursed. <br /> 3 <br />