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3 <br /> POLICY FOR INSERTION INTO THE POLICY MANUAL <br /> MEETING DATE: March 5, 1997 NUMBER: 0265 <br /> EFFECTIVE DATE: March 5, 1997 REVISIONS: <br /> POLICY: <br /> ORANGE COUNTY TRAVEL POLICY <br /> 1. Purpose <br /> To establish uniform procedures for authorization of travel by Orange County employees <br /> conducting County business and to establish procedures for the reimbursement of the cost of <br /> authorized travel. <br /> 2. General <br /> The County is committed to managing travel costs while providing a reasonable balance between <br /> the needs of the County and the needs of the traveler. <br /> The policy of the County is to reimburse the employee/official traveling on authorized Orange <br /> County business for all legitimate expenses incurred. The Department Head or his/her designee is <br /> responsible for monitoring the initial need for the travel and the availability of funds so that the <br /> cost of travel to the County is reasonable and necessary. <br /> All County travel is subject to the availability of funds. <br /> 3. Policy Coverage <br /> All employees of the County, full or part time, either probationary,permanent, or temporary are <br /> covered by this policy, including the County Manager,the County Sheriff,the Register of Deeds, <br /> and all others subject to Department Head approval, such as volunteers and advisory board <br /> members. <br /> 4. Travel Authorization <br /> a. Overnight and Out-of-State Travel <br /> Prior to making an overnight or out-of-state trip, an employee must obtain written authorization <br /> from the appropriate supervisor, as outlined below: <br /> Traveling Employee Approval Required <br /> County Staff Department Head <br /> Department Head Assistant County Manager or County Manager <br /> Assistant County Manager County Manager <br /> 1 <br />