Agenda - 03-05-1997 - 8c - Laserfiche WebLink

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r I ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 5, 1997 Action Agenda Item No. 8 e, SUBJECT: Orange County Travel Policy DEPARTMENT: Finance PUBLIC HEARING: (Y/1S) BUDGET AMENDMENT: (Y/N) ATTACHMENT(S): INFORMATION CONTACT: Proposed Travel Policy Ken Chavious, ext 2453 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 9684501 Durham 688-7331 Mebane 227-2031 PURPOSE: To consider adopting a revised travel policy that would update and replace the County's existing travel policy. BACKGROUND: The County's existing travel policy,now incorporated into the County Personnel Ordinance,has not been updated for a number of years. Staff have developed a revised travel policy that would update and replace the current policy. While most aspects of the revised policy are similar to the current policy,there are a number of substantive differences which include: • specifying allowable meal reimbursement rates for in-state and out-of-state travel • replacing outdated per diem rates with a provision that travelers will be reimbursed the cost of approved lodging, if supported by a paid bill that is reasonable in relation to prevailing rates in the travel area • specifying non-reimbursable items • providing dW travelers are responsible to pursue all available refunds in the case of travel cancellations • clarifying that it is the responsibility of the Finance Department to update and disseminate the travel policy Staff considered provisions from the current travel policies of other local governments and State government in developing the proposed revised policy. Orange County department heads have also reviewed the proposed policy, and their suggested changes have been incorporated in the proposed policy revision.