S - Manager - CJPP Discretionary Grant Acceptance - 02-17-1998-8d

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contract by the Grantee a dated copy will be submitted to the NCDOCCJPP to be placed in the project file and funds for the contractual category will be made available for reimbursement purposes. E. Insurance and Indemnification: Grant funds may not be committed for insurance or indemnification expenses unless the Grantee's plan and application demonstrate that a) types and extent and cost of coverage will be in accordance with local government policy and sound business practice and b) costs will not be charged for contributions to a reserve for a self-insurance program. Grant funds may not be requested by the Grantee if any expenditures are to be made for insurance or indemnification costs for which the above certification cannot be made unless complete details and justification have been submitted to the NCDOCCJPP and prior approval has been granted. F. Rent and/or Lease of Space or Equipment: All leases entered into for purposes of a funded project shall be made at the lowest reasonable prices. The Grantee may use its normal leasing procedures and space requirements for employees. The rental charge must be consistent with prevailing rates in the area. The Grantor shall not be obligated for any rent or lease agreement beyond the grant period. Any leaseholder improvements to be made by the Grantee must be included in the approved grant budget. The Grantee must secure written documentation of the extent to which the Grantee will be compensated for such leaseholder improvements by the lessor (reduction in the charge for rent, etc.). G. Travel, Lodging and Subsistence: Expenditures and allowable cost value for travel, lodging and subsistence shall not exceed the normal and usual amount allowable by the Grantee for such costs under rules and policies applicable to Grantee's official business. In the event that Grantee has no established rule, regulation, or policy regarding such expenses, the maximum payment and allowable cost will be the current prevailing rates allowed for North Carolina state employees. Any deviation from the afore described expense allowances must be approved by the Grantor in writing before being incurred. Prior approval by the NCDOCCJPP is required for all out-of-state travel to be paid with grant funds, except for any such trips specified in the approved plan and application. H. Equipment and Other Capital Expenditures: The Grantee hereby certifies that a)no other equipment owned by the Grantee is available for the project;b) grant funds will not be used to provide reimbursement for the purchase price of equipment owned by the Grantee; c)if equipment is used for purposes other than this project, the appropriate proration of costs to each activity involved will be effected; and d)the cost of equipment purchased with Grantee funds will be reduced to the extent of resale/recovery value where use of such equipment for carrying out the purposes of the grant project is discontinued either during the life of the project or at the end of the grant period. Grant funds Page 9---July 1, 1997 to June 30, 1998