Orange County NC Website
Browse       Search
1. Personnel: Documentation must include time and attendance records, payroll <br /> periods, payment rate and a brief description of the service(s)provided. Time <br /> Reports must be signed by the employee and supervisor. This requirement applies <br /> to all personnel paid from NCDOCCJPP grant funds. <br /> 2. Contractual Services: For individual contractual service providers, <br /> documentation must include the signed contract, time and attendance <br /> reports showing time period, payment rate, hours per day and service(s) <br /> provided. Documentation must be signed by the contractual service provider and <br /> the project director. In case of organizations performing professional services, <br /> documentation must include a detailed billing indicating services performed <br /> or products delivered, payment rate consistent with contractual agreement, <br /> and approval by the project director. <br /> 3. Travel: Documentation must be detailed, to include date, destination, <br /> mileage,reason for travel, and itemization of expenses. Receipts for parking, <br /> tuition, registration, and lodging are required. Expense vouchers will include the <br /> signature of the employee and supervisor. Travel expenses shall not exceed those <br /> approved by the Grantee county. <br /> 4. Supplies and Other Operating Expenses and Equipment: Documentation must <br /> include purchase order authorization, audited vendor invoices approved by <br /> the project director (and other higher authorizing official, if appropriate). The <br /> Grantee further agrees to maintain a current inventory of all project <br /> equipment. <br /> 5. Construction and Renovation: Documentation must include contracts for services, <br /> payment rate consistent with contractual arrangement, construction supply costs <br /> and invoices, architectural plans(if appropriate), dates for start and completion of <br /> projects, detailed billing to indicate services performed and/or delivered, AND <br /> necessary approvals by project director. Any construction or renovation <br /> performed by or for the Grantee shall be made according to local rules and policies <br /> governing such activities, for example building permits. Payment of rent shall not <br /> be made on facilities constructed, renovated or acquired with NCDOCCJPP grant <br /> funds without prior written approval from NCDOCCJPP. <br /> D. Payment and Utilization of Funds: Funds awarded are to be expended only for <br /> purposes and activities covered by the Grantee's approved NCDOCCJPP plan or <br /> application budget. Project funds may not be expended or committed prior to the <br /> grant contract effective date. Project funds disbursement is subject to completion of <br /> conditions set forth as a checklist in the award letter. This checklist of conditions is <br /> incorporated by reference and made a part hereof. Project funds may not be expended and <br /> will not be reimbursed until the Grantee submits its grant award contract signed by the <br /> Page 5---July 1, 1997 to June 30, 1998 <br />