Minutes 05-07-2013 - Laserfiche WebLink

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• 12/17/13 - Bid Award • 6/3/14 — Grand Opening Michael Talbert said that there are currently 219 spaces on site and this includes 22 street parking spaces. He referred to the site plan and said that area 6, to the east of the facility, as well as everything south of Tryon Street will be paved. He reviewed the slide on Concept Plan A features and said there will be 138 removable seats. He said that the elevator and security systems will be improved in all of the plans. He said that this is for the Permanent Meeting Facility improvement at an estimated cost of$1.2- $1.4 million. He reviewed Concept B and said the only difference from Concept A is the additional staging that, if approved, would be funded and provided for by OCCC as well as additional seating. He said that any additional lighting or theater features would also be funded by OCCC. He reviewed Concept C and said that the only difference from Concept A is the allotment of interior partitions for 20 offices and common areas. This cost is also between $1.2 and $1.4 million. He reviewed the Shared Use Planning Guidelines and asked the Board to move forward on the four decisions points. He said that the plan is to bring the schematic plan back before the Board on September 5th for approval to move forward and get a competitive bid. He said that the OCCC operating agreement will be brought forward at this same time. He noted that the agreement is a separate layer and that the meeting room plans will be moved forward with the Commissioners' blessing and the OCCC layer will be an addendum. Chair Jacobs said there were two items he and Commissioner McKee asked to be added: • 1. Meeting space to be shared with Town Of Hillsborough, OCS, and potentially the OCCC or other non-profit entity with appropriate operating agreement; and • 2. Before an operating agreement is approved with OCCC, there would be significant outreach to satisfy and address the concerns of the neighbors. Commissioner Price asked what will be done with areas 3 and 5, as designated on the Site Map. Jeff Thompson said area 3 has been proposed as an area to open up and allow street parking. He said area 5 is a soccer field and is untouched. Commissioner Price asked how non-profits would work with the proposed operating agreement. Jeff Thompson said the Facility Use Policy that would be the underpinning of any agreement and there is nothing in that document to prevent another non-profit from using the facility. Commissioner Price asked if there will be a first come first serve setup for other non- profits who want to use it. Jeff Thompson said the non-profits will sign up on website Commissioner Price asked if there would be an inter-local agreement with the Town or the school board. Frank Clifton said this is something to be worked though. He said there have been discussions, but no formal agreements made. He said he anticipates some arrangement on cost of utilities and opening and shutting down the facility. He said that this would likely fall back on the facility use policy and how this facility would fall within those parameters. He said