Agenda - 06-18-2013 - 7e - Laserfiche WebLink

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5 September 25, 2012 Staff concluded the March 19, 2012 meeting committed to having a follow -up public meeting to review the comment and input solicited during the initial meeting. That follow -up meeting occurred on the evening of September 25, 2012 at the Northern Human Services Center cafeteria. In similar fashion to the March meeting, staff solicited participation through a mailing list generated from the March 19 meeting notification process, and flyers were posted in retail outlets along N.C. 86 North, and area churches. Additionally, participants who signed in during the March meeting were also notified. Approximately 35 -40 individuals attended this session. The attendees received an update on the process, the results of the March meeting, and participated in a listening walking tour of the full building so that staff could record memories and significant areas of the interior. Staff made a presentation outlining the comparative advantages and disadvantages of "Option 1" — deconstruction of the facility and building a new 10,000 square foot community center facility; and "Option 2" — deconstruction of the classroom wings and an adaptive re -use renovation of 10,000 square feet of the center section. The group was also presented with schematic renderings of both options, as well as how the preferred uses determined during the March meeting would potentially be configured. The attendees were ultimately asked to vote by a show of hands on the preference between options 1 and 2. Approximately 70% of the group participated in the vote; approximately 90% of the voters preferred Option 2. The group also overwhelmingly supported not separating the deconstruction phase of the project from the adaptive re -use renovation construction phase, as originally contemplated in the FY2012 -13 CIP. Integrating the two phases under one construction firm would insure that the facility would not be at risk of being partially de- constructed before the full commitment of the adaptive re -use renovation. The following is an excerpt from the November 8, 2012 regular meeting agenda abstract (Attachment 1) summarizing important portions of the public meeting and preferences for facility features: "The group validated the top preferences for the facility [from the March 19, 2012 meeting]: • A meeting room for community meetings, family reunions, etc. • Space for indoor athletic activities (gym or gym -like room) • Space for performances • Warming kitchen • Rooms for classes, summer camps • Cellular tower to improve area phone service Additional uses the group indicated would be preferred included: • Some type of room with computers and internet access (as the library used to have) • Some classrooms — could a few of them be retained? • Support for an Emergency Services base station — as long as it did not take space away from the proposed center"