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113 <br />Two things have happened since we last met that will likely be of interest to you: <br />1. The Board of Commissioners has adopted the new five -year CIP, which <br />includes the $250,000 in funds described above for the fiscal year <br />beginning July 1, 2012 - but also now includes a planned $2.0 million <br />in new construction. These funds are currently slated for the fiscal year <br />that begins July 1, 2014. This would allow a year for the <br />deconstruction /demolition of the current building (after documenting and <br />memorializing the facility) and stabilization of the site prior to new <br />construction - OR - alternatively, for renovation and new construction <br />using and enhancing the gymnasium /cafeteria as the new "center." A final <br />decision on which option would be taken will not be made until later in <br />2012. <br />It is important to note that five -year CIP's are only a plan for expenditures of <br />future funds, but the funds are only appropriated one year at a time. The <br />$250, 000 beginning July 1 of this year has been approved, but the $2.0 million <br />for new constructionlrenovation will have to be approved again in the budget <br />process. As currently planned, that would be in the spring of 2014. <br />2. Staff prepared a status report memo (attached to this letter) for the <br />Board of Commissioners outlining the building situation, the results of the <br />March 19 meeting, and possible next steps. This memo includes the <br />findings of the survey results (please see pages 2 -3 of the attachment <br />for details). The next steps proposed in this memo for the project are: <br />• That the status report be shared with the Board of Commissioners <br />(done - June 7), <br />• That a letter be sent to the public input session participants thanking <br />them for their assistance and attendance, and identifying these next <br />steps and timetable. (done - this is the letter), <br />• Staff will work on developing visual images of a) the current <br />gymnasium /cafeteria (both identifying the opportunities and unique <br />architectural features of the existing building, and the deficiencies of a <br />62 -year old building with outdated facilities and infrastructure); and b) <br />a vision of an alternative building and how it might be laid out and <br />function. (This would occur this summer), <br />• Staff will hold another community input session - starting with a tour <br />of the existing facility, followed by a visual /graphic oriented meeting <br />showing both the opportunities and challenges of the gym /cafeteria, <br />and a visual of a possible future facility. Attendees at this meeting will <br />be invited to participate in hands -on design and discussion of what <br />features of the old structure are most important, how they could be <br />Orange County <br />PO Box 8181 <br />Hillsborough, NC 27278 <br />