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2 <br /> areas south of Tryon Street. The attachment depicts the schematic layout of the improvements <br /> contemplated in this phase of the project. <br /> Should the BOCC choose to authorize this phased approach to the project, the design, <br /> development and construction timeline is estimated as follows: <br /> TASK BEGINNING END BY <br /> DATE DATE <br /> BOCC Action: Authorization to proceed with Whitted 2nd Floor 5/7/13 5/7/13 <br /> "A" building as permanent meeting space for Orange County <br /> Government <br /> BOCC Action: Authorize the Manager to proceed with site work 6/18/13 6/18/13 <br /> design, bid and award for construction during the summer and <br /> fall months of 2013 <br /> Site work construction document prep, bid advertisement (one month 7/01/13 8/1/13 <br /> process) <br /> Site work construction (est. 1.5 months) 8/15/13 10/1/13 <br /> Interior upfit construction document prep, bid advertisement (2 month 7/1/13 8/31/13 <br /> duration) <br /> BOCC Action: Approval of Interior Work Schematic Design; 9/5/13 9/5/13 <br /> authorization to prepare bid documents <br /> Interior work construction document prep, bid advertisement (2 month 9/18/13 11/18/13 <br /> duration) <br /> BOCC Action: Interior work bid award 12/17/13 12/17/13 <br /> Interior work construction (est. 4 month duration) 1/6/14 5/6/14 <br /> Grand Opening - first BOCC meeting - (estimated date) 6/3/14 6/3/14 <br /> Staff will communicate with the Whitted area neighbors regarding the construction of this <br /> exterior work. Educational signage will also be posted around the site to assist in awareness of <br /> the exterior work being done and its separate schedule from the interior work that is <br /> contemplated for the late winter and spring of 2014. <br /> FINANCIAL IMPACT: There is no financial impact for the phased approach to the project. <br /> Should the BOCC decide to pursue a permanent meeting facility use, preliminary cost estimates <br /> for the upfit and related site work range between $1.2 and $1.4 million. The site package <br /> accounts for approximately $110,000 of this amount, including a contingency for unforeseen <br /> conditions. The Capital Investment Plan project contemplates a budget of $1.5 million in <br /> FY2013-14, which includes adequate funds for professional design services. Should the BOCC <br /> decide to authorize the additional Orange County Cultural Center (OCCC) use as governed by <br /> an Operating Agreement, any additional OCCC facility needs in excess of those required for a <br /> permanent Board meeting space would be addressed by funds raised by the OCCC. <br /> RECOMMENDATION(S): The Manager recommends the Board: <br /> 1) Authorize staff to move forward with bid document preparation and bidding of the exterior <br /> site work (grading, paving, site lighting, site landscaping) in order that this work can be <br /> accomplished during the summer and fall months of 2013; and <br /> 2) Authorize the Manager to award the bid and sign the construction contract for the exterior <br /> site work during the summer break. <br />