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2 <br /> Space Study Framework (Suggested) <br /> A. Purpose: <br /> The purpose of this space study framework is to provide staff a Board adopted set of <br /> guidelines to systematically inventory, assess, and manage County facility needs on a <br /> continuous basis. Specifically, the framework addresses: <br /> a. Space inventory(facility report updated May 2013) <br /> b. Projected space requirements through 2020 (short term; extended from <br /> original target of meeting needs up to 2010 in 2005 space study update) <br /> c. Projected space needs that may fall beyond 2020 time frame (long term; <br /> extended from original target of meeting needs up to 2010 in 2005 space <br /> study update) <br /> d. Identified space issues that may affect quality of service to County <br /> customers <br /> e. The systematically gathering, review and management of departmental <br /> space needs that impact services (i.e. service trends, locational needs, <br /> technology, growth and/or contraction) <br /> f. The presentation of options and recommendations to the Board that <br /> prioritize, optimize, manage, and ultimately meet County space in a <br /> reasonable and useful manner <br /> B. Guiding Principles: <br /> a. Board Adopted in 2001: <br /> • Co-location of departments with similar functions and/or those that <br /> serve the same customer base <br /> • Consolidation of County operations to as few sites as may be <br /> practicable in an attempt to gain operational efficiency and <br /> customer access <br /> • Owning facilities in which County operations are located, as <br /> opposed to leasing, except where there exists a compelling <br /> business reason to do so <br /> b. Additional Guiding Principle Board Adopted in 2005: <br /> • Building and maintaining facilities and spaces according to <br /> sustainable practices and high performance building standards <br /> (Board adopted Environmental Responsibility Goals) <br /> c. Suggested Principle for Board Adoption in 2013: <br /> • The relative cost and benefit of facilities use where those facilities <br /> are stressed —"fully and/or practically depreciated". This principle <br /> is necessary in order to manage the facility to its highest and best <br /> use while planning and providing for the potentially displaced <br /> space need. <br />