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2 <br /> TASK PROPOSED END BY <br /> BEGINNING DATE <br /> DATE <br /> Board of County Commission Action: 6/18/13 6/18/13 <br /> Approval of Lease Agreement between Orange County <br /> and the State of North Carolina during regular meeting <br /> agenda <br /> Architect Selection via Request For Qualifications process 6/19/13 9/5/13 <br /> per State Purchasing Statute <br /> Board of County Commission Action: Architect 9/5/13 9/5/13 <br /> Selection and Contract Award during regular meeting <br /> agenda <br /> Project programming, schematic design (est. 12 month 9/6/13 9/2014 <br /> duration <br /> Board of County Commission Action: Approval of 9/2014 9/2014 <br /> Schematic Design, authorization to develop <br /> construction documents, submit for regulatory review <br /> and bid project <br /> Project construction document preparation (est. 6 month 9/2014 3/2015 <br /> duration) <br /> Regulatory review, permitting process, bid process (est.15 3/2015 9/2016 <br /> month duration) <br /> Board of County Commission Action: Approval bid 9/2016 9/2016 <br /> award to construct project <br /> Project Construction and Commissioning (est. 36 month 9/2016 9/2019 <br /> duration) <br /> The County Attorney advises the Board that the lease contains numerous unfavorable <br /> provisions the attorney would normally not recommend for Board approval including provisions <br /> found in paragraphs 5, 6, 8, 14.4, 18.8, 22, and in particular 24.15. However, in this situation, <br /> the Attorney General's office will not negotiate many of these provisions and the Manager <br /> recommends approval as set out below. <br /> FINANCIAL IMPACT: The Manager recommended Capital Investment Plan contemplated a <br /> budget of $30 million for this project. FY2013-14 expenditures of $250,000 will accommodate <br /> portions of the initial site programming and schematic design work, assuming that the Lease is <br /> executed in July of 2013 and a designer is a selected by the Board in early fall 2013. <br /> RECOMMENDATION(S): The Manager recommends the Board: <br /> 1) Enter into a fifty year Land lease Agreement with the State of North Carolina for an <br /> estimated 8.53 acre parcel located near the existing Orange Corrections Facility at a rate <br /> of $1 per year for the purpose of the development and construction of a County Jail <br /> facility; and <br /> 2) Authorize the Chair, upon final approval of the County Attorney, to sign the Land Lease <br /> Agreement on behalf of the Board of County Commissioners. <br />