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4 <br /> ATTACHMENT 2 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: April 9, 2013 <br /> Action Agenda <br /> Item No. 7-a <br /> SUBJECT: Rogers Road Community Center Schematic Design Review <br /> DEPARTMENT: County Manager, Asset PUBLIC HEARING: (Y/N) No <br /> Management Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1) Area Locator Frank Clifton, (919) 245-2306 <br /> 2) Architectural Schematic Design Michael Talbert, (919) 245-2308 <br /> Renderings Jeff Thompson, (919) 245-2658 <br /> PURPOSE: To: <br /> 1. Review and comment on the schematic design of the Rogers Road Community Center <br /> and authorize staff and consultant to move forward with construction document <br /> preparation and construction bid process; <br /> 2. Authorize the Manager to award a bid for construction and any unforeseen conditions <br /> change orders for the Rogers Road Community Center in an amount not-to-exceed the <br /> Board appropriated amount of $650,000 approved within the FY2012-13 Capital <br /> Investment Plan in the event that the bid award occurs during the summer break. This <br /> bid award and subsequent construction start would be contingent upon the execution of <br /> a Lease Agreement between Orange County and Habitat for Humanity, as well as the <br /> execution of an Operating Agreement between Orange County and the Rogers Eubanks <br /> Community Association ("RENA"); and <br /> 3. Authorize the Chair to send a letter to the Town of Chapel Hill requesting that the Town <br /> expedite the site plan review, permitting and other associated processes for the project <br /> as well as waive all associated Town fees related to those processes. <br /> BACKGROUND: On January 24, 2013 the BOCC authorized Orange County staff to move <br /> forward with the development and construction of the Rogers Road Community Center located <br /> on two lots within the Phoenix Place neighborhood owned by Habitat for Humanity ("Habitat"). <br /> This site is depicted on Attachment 1, "Area Locator". Habitat will lease the site to Orange <br /> County for a term of approximately 25 years with $1 per year lease payments as consideration. <br /> The lease between Orange County and Habitat is forthcoming, as well a facility Operating <br /> Agreement between Orange County and the Rogers Eubanks Neighborhood Association <br /> ("RENA"). Both Agreements will be executed prior to any construction bid award or actual <br /> construction activity. <br /> The County has engaged Perkins + Will Architects as the designer for the project. Perkins + <br /> Will is performing these professional services for the County on a Pro Bono basis. Joe Wagner <br /> and Patric LeBeau represent Perkins + Will in this project and will present the project <br /> renderings to the Board. <br />