Agenda - 06-18-2013 - 5p - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 18, 2013 Action Agenda Item No. 5-p SUBJECT: Emergency Debris Removal and Processing Services Agreement DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 1) Debris Removal and Processing Agreement (Proposal Attachment is Michael Talbert, 245-2153 available at Gayle Wilson, 968-2885 http://orangecountync.gov/occlerks/ 130618501 a.pdf) 2) Cost Evaluation Spreadsheet PURPOSE: To enter into an agreement between the County of Orange and Phillips & Jordan, Inc. for the purpose of providing Emergency Debris Removal and Processing Services. BACKGROUND: The Solid Waste Management Department along with Orange County Emergency Services prepared a needs-assessment for storm debris management utilizing the Federal Emergency Management Agency's modeling to estimate quantities of waste materials that could possibly be generated in a moderate-to-heavy storm event (hurricane, ice storm, tornado, etc.). The quantities derived from this analysis indicate a magnitude of potential debris that would likely overwhelm the County's current capabilities, which will be significantly diminished following the closing of the landfill and the associated staff reorganization. The odds of a major storm event happening any given year are rather small, but the inevitability of a major event at some point is a certainty. A recommended course of action that would provide Orange County the necessary debris management capability to adequately respond to this type of event was developed by the Solid Waste Management Department, with Emergency Services providing assistance and additional guidance provided by the NC Department of Crime Control and Public Safety. Approval of this agreement will put in place the final key element of the County's emergency storm debris management preparation strategy and another means by which to facilitate Federal Emergency Management Agency (FEMA) reimbursements. In June 2011 the Board of Commissioners (BOCC) approved an agreement with Neel-Schaffer, Inc. to provide Disaster Management, Monitoring and Recovery Services. In March 2013 a Memorandum of Agreement was executed with the NC Department of Transportation that allows emergency cooperation during a federally declared event.