Agenda - 06-18-2013 - 5a - Laserfiche WebLink

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24 1 Commissioner Gordon asked for clarification about OCCC's payment of facility fees. 2 Elizabeth Waugh Duford said the OCCC would be contributing to a shared use of 3 utilities and a custodian as their expense and facility fees 4 Commissioner Gordon noted that this outlines an operating budget, but questioned 5 where OCCC will get money for a capital budget. 6 Elizabeth Waugh Duford said pricing of upfits is being done and as soon as the vote is 7 passed to partner on space, a capital fundraising campaign will begin. 8 Commissioner Gordon said there is reference to grants and fundraising with the 9 operating budget, and she asked if there will be a separate campaign for capital funds. 10 Elizabeth Waugh Duford answered yes. 11 Commissioner Pelissier said that a non-profit will pay the county use fee and also an 12 OCCC fee and she is confused by this. 13 Elizabeth Waugh Duford said, in conversations with county staff, the understanding is 14 that these issues would be governed by an operating agreement between OCCC and the 15 county. 16 Frank Clifton said the OCCC business plan just arrived this evening and if the board 17 chooses to move forward, staff would work out these issues through an operating agreement 18 with the OCCC or another county department that deals with facilities. He said the hope is that 19 this entity is financially viable, but the County would not want to tie up the facility until it is 20 certain. He said the County will stay heavily involved in the process. He said that he does not 21 see this entity controlling the use of the facility for all non-governmental purposes, as this would 22 cause issues with other entities. He compared this to the farmer's market arrangement. He 23 said enthusiasm of the OCCC is a good thing but there also needs to be a realistic view of what 24 will work and what is feasible. He said the Board needs to give direction on whether to move 25 forward and then the more specific issues can be dealt with. 26 Commissioner Dorosin suggested, as a way to begin the discussion, to first talk about 27 whether there is a consensus on the desire for a permanent space. If the answer is yes, or if it 28 is no, then what other uses are envisioned for this space. Finally, if a decision is made to have 29 other uses of the space and arts are one of those uses, a decision needs to be made on 30 whether this will be with OCCC or others. 31 He said he feels that that consensus is to have the Whitted Building as a permanent 32 public space, but he would like to hear a full vetting of that discussion as a starting point. 33 Commissioner Dorosin said he would like to hear more from his peers about the relative 34 pros and cons, before making a motion on the permanent space that will cost $1.2 million. 35 Commissioner Rich said, when discussing cost, it is necessary to subtract the money 36 being saved by not having to set up a room for every meeting. She said this will add up over 37 time. 38 She said having a permanent meeting space is fundamentally sound and she feels like 39 a roving commissioner in the current setup. She feels that all the moving around is 40 unprofessional. 41 Commissioner Pelissier echoed Commissioner Rich and said there were past 42 discussions about having a meeting room in the bottom of the Link Government Services 43 Center, but this was not done because of funding issues at that time. She said the Board 44 needs a permanent room and not a makeshift setup. She said this will also allow for an 45 opportunity to have a better technology setup, which will change the climate for everyone. 46 Commissioner Rich said she was initially concerned about the cost, but she feels it 47 probably balances out in the end when considering the moving from place to place. She said 48 she is encouraged with the idea of working with the Town of Hillsborough and OCS in one 49 space that can be called home.