Agenda - 06-18-2013 - 5a - Laserfiche WebLink

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3 1 Commissioner McKee said the failure of sewer system has been mentioned, and the health 2 department is creating a timeline of how the system has functioned. He said he would like to 3 see this in the next abstract on this topic. He said he would like to see this process stay on 4 schedule with the timeline, with approval in June 2013 and proposed opening in early 2015. 5 Jeff Thompson said this timeline contemplates the entire fiscal year. He reviewed the 6 timeline from public programming, development, design, approval, bidding, and final 7 construction. He said the construction looks like an 8 month timeline, as long as there are no 8 unanticipated issues. 9 Commissioner Price said there are a lot of uses for this facility, and she wanted to reinforce 10 that there is a lot of history significance with this facility. 11 Commissioner Pelissier agreed with Commissioner McKee about keeping the timeline on 12 track. She asked if other options were considered, such as a farmers market, and would this 13 kind of option add significantly more to the costs. 14 Jeff Thompson said there are already parks and recreation staff members on site with 15 Cedar Grove Park and if there were no heating and cooling or interior costs, it would not be as 16 costly. He said this assumes that the structure can be saved without increasing the $2 million 17 number, and there would still need to be roofing and window replacement to make it suitable, 18 even for a farmers market. Jeff Thompson said $250,000-$500,000 would likely be required to 19 do this correctly. 20 Michael Talbert said when the CIP was put together last year, it was based it on a 10,000 21 square foot facility that saves the cafeteria, existing kitchen, the existing gymnasium and 22 perhaps the principal's office. He said that if the desire is to mothball portions of the facility, this 23 will add substantial capital costs. He said if it is just an open area only, that would be a different 24 scenario. 25 Jeff Thompson said part of the septic system has significant storm water infiltration, which 26 swells the system up, and this will need to be corrected. He said these corrections will have to 27 be made under the slab in the classroom wings. 28 Frank Clifton said the old sewer system is terra cotta and to solve these problems, the 29 buildings will have to be taken down to access under the foundation. He said Board of County 30 Commissioners will be provided as much of this information as possible. 31 Chair Jacobs clarified that the dates in bold on timeline —June 18th and October 15th —will 32 allow public comment at Board of County Commissioners' regular board meetings. He said he 33 has heard that the Board wants to stay with this timeline; the board wants to leave open the 34 possibility for more people to be part of design group; and the board wants to put all options on 35 the table with no pre-determinations. He said that the Board will then sort through the options, 36 listen the community and consider resources, before making a decision or recommendation. 37 Commissioner Rich asked if the Board would have the costs in front of them at all times 38 when making decisions. 39 Frank Clifton said efforts will be made to keep the Board apprised and he committed to 40 send a copy of the Health Department report on the septic. 41 Chair Jacobs said it is the Board's CIP and the Board can chose to do more in the future 42 and extend out plans over the next few years. 43 Commissioner Rich asked about the accuracy of the estimates on asbestos cleanup. 44 Jeff Thompson said the department is very comfortable with the scientist that has been 45 through the building. 46 Commissioner McKee clarified that the budget is $250,000 for deconstruction and 47 abatement and Jeff Thompson said yes. 48 Commissioner McKee was asked about the availability of local firms bidding on this project 49 construction and he wanted to be very clear that the spirit of the law will be followed on making 50 this project available to any qualified contracting firms.