1998 NS Lease Agreement - Lease Renewal - Space Reallocation for Court Offices at Carr Mill Mall and Moody Building

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y Proposal As a matter of explanation, space for the regular probation and parole officers (PPG's) is the responsibility of the County, while housing for the intensive probation officers is the responsibility of the State. Although different parties meet the Division's space requirements, their responsibilties and activities are alike. If one explores the function of the organization (not PPG's vs. intensive teams), it becomes evident that the function operates more effectively when both sections are housed together. In keeping with this concept, the Probation and Parole Supervisor of District 15B has expressed a desire to consolidate the function into one location. Throughout the Justice Facilities Study Group, the County has expressed an interest in seeing more efficient operations of the courts. This would appear to be a good example. In response to the ever-increasing space needs of the court system and to facilitate greater efficiency in service delivery for the affected court agencies, the following proposal is offered: ➢ The Public Defender would be relocated to Carr Mill Mali in the space previously occupied by the Health Clinic; ♦ County cost of modifications requested by the Public Defender to make the space a law office rather than a health clinic would be approximately $13,000. This does not include the cost of carpet replacement and painting walls, which is the responsibility of the Landlord. The necessary funds were included in the 1997-98 general fund allocation for the Courts. ♦ The lease amount for the space used by the Public Defender is anticipated to be approximately $41,000. This includes all utilities, cleaning and maintenance. ➢ The Guardian Ad Litem program would expand into one additional office in the Moody Building. ➢ The regular Probation and Parole office (our responsibility) would expand into areas vacated by the Public Defender and Housing and Community Development in the Moody Building. ➢ The County would allow the intensive probation team (State responsibility) to locate in the Moody Building as well. The State will pay rent in an amount of $23,994 per year for the space. This lease amount would include utilities, cleaning and maintenance for which the County is responsible under the Moody Building lease. A floor plan indicating the proposed areas for lease are attached. Renewal terms for the Moody Building are cited on a separate abstract regarding the lease renewal for that building. A lease cost summary is as follows: ➢ Total Carr Mill rent costs (including Dental) $ 881 757 ➢ Total Moody Building rent costs 41,040 ➢ Total $ 1 271797 ➢ Less State lease amount 17,922 ➢ Net cost of rent to the County $ 1 09,875 Terms of the Carr Mill renewal as recommended are: