S CJPP Grant Acceptance FY 1999-2000

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Contracts shall contain information about the scope and costs of services to be rendered and the number of persons to be served. The Grantee shall draft service contracts according to CJPP guidelines for proposed contracts, and the Grantee shall have the responsibility for securing from CJPP such guidelines before entering into contracts for services. A copy of the proposed contract must be submitted for consideration during the NCDOCCJPP review of the Grantee's plan or application. No funds may be expended for contract agreements until such contracts are received and approved as a part of the grant application process. E. Insurance and Indemnification: Grant funds may not be committed for insurance or indemnification expenses unless the Grantee's plan and application demonstrate that a) types and extent and cost of coverage will be in accordance with local government policy and sound business practice and b) costs will not be charged for contributions to a reserve for a self- insurance program. Grant funds may not be requested by the Grantee if any expenditures are to be made for insurance or indemnification costs for which the above certification cannot be made unless complete details and justification have been submitted to the NCDOCCJPP and prior approval has been granted. F. Rent and/or Lease of Space or Equipment: All leases entered into for purposes of a funded project shall be made at the lowest reasonable prices. The Grantee may use its normal leasing procedures and space requirements for employees. The rental charge must be consistent with prevailing rates in the area. The Grantor shall not be obligated for any rent or lease agreement beyond the grant period. Any leaseholder improvements to be made by the Grantee must be included in the approved grant budget. The Grantee must secure written documentation of the extent to which the Grantee will be compensated for such leaseholder improvements by the lessor(reduction in the charge for rent, etc.). G. Travel,Lodging and Subsistence: Expenditures and allowable cost value for travel, lodging and subsistence shall not exceed the normal and usual amount allowable by the Grantee for such costs under rules and policies applicable to Grantee's official business. In the event that Grantee has no established rule, regulation, or policy regarding such expenses, the maximum payment and allowable cost will be the current prevailing rates allowed for North Carolina state employees. Any deviation from the aforementioned expense allowances must be approved by the Grantor in writing before being incurred. Prior approval by the NCDOCCJPP is required for all out-of-state travel to be paid with grant funds, except for any such trips specified in the approved plan and application. Page 8---July 1, 1999 to June 30, 2000