S CJPP Grant Acceptance FY 1999-2000

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H. Year-End Expenditures: All expenditures must be made by June 30, 2000 in order to be reimbursed from fiscal year 1999-00 funds. The Grantee must request reimbursement of funds spent in a grant year by August 15 following the last day of that grant year. Any request for reimbursement made after August 15 will be paid from current year grant funds,if such funds are available. Additionally, each Grantee shall submit by May 15 of each year a summary of projected current grant year expenditures for implementation and discretionary funds. V. Allowable/Non-allowable Costs A. Allowable Costs: The allowability of costs incurred under any grant shall be determined in accordance with the general principles of allowability and standards set by the NCDOCCJPP. If the allowabihty of an expenditure cannot be determined because records or documentation are inadequate, the questionable cost shall be disallowed. B. Expenses Not Allowable: The Grantee may not expend grant funds for the following: a) items not part of the approved budget;b) indirect costs. The Grantee may not expend funds for the following unless specified in the Grantee's plan or application for funding and approved by the NCDOCCJPP: a) construction or renovation of a facility, structure or building;b)purchase of automobiles or vehicles; and c) purchase of buildings and associated land or payment of real estate mortgages or taxes. The Grantee may not expend grant funds for the following unless prior written approval separate from the Grantee's plan and application is obtained from the NCDOCCJPP: a) purchase of raw land or b) entertainment. C. Personnel: All of the duties and services rendered or performed in the activity of this project will be under the Grantee's supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under federal, state, and local law to perform such services. Salary and other compensation for county personnel engaged in the work shall be based on established county personnel policies covering qualifications and development and maintenance of job descriptions, and salaries shall be established in accordance with the county's approved pay classification plan. Personnel costs shall not be allowable as costs to be financed in whole or in part with this grant award, unless the position or allowable cost thereof is specifically con- tained within the narrative portion of the application and the approved budget and then only as to the cost therein designated as approved._ A11 increases in county personnel salaries and other compensation must be implemented in accordance with the county's personnel polices and pay classification plan, as approved by the County Board of Commissioners. Documentation of such increases shall be made available to the NCDOCCJPP upon request. D. Contracts for Professional Services: The Grantee assures that in any NCDOCCJPP program or project requiring the procurement of contractual services a competitive bidding or competitive negotiation process will be used when appropriate and practical and when required by law or by county policy. In all cases the Grantee shall secure the most cost- effective manner of providing services. In the case where the county opts not to use a competitive process and the cost of contractual services exceeds the range of typical rates for such services in other counties, the NCDOCCJPP may require the county to make a request for proposals or utilize competitive bidding before expending funds for contractual services. Page 7---July 1, 1999 to June 30, 2000