Minutes 04-16-2013 - Laserfiche WebLink

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Frank Clifton said certain elements of the website will be brought forward as it progresses, leading to the ultimate preview of the website before breakout. Jim Northup said this update is to let the Board know the status of where things are now as well as where this is going. Commissioner Gordon said she is interested in how it looks and feels and how it works. She is interested in the general look and how user friendly it is. Jim Northup said these issues are being addressed as things proceed, and this is just the first step in the process. He said the user friendly piece is being addressed. He said that the process is standardized template based, which will make it easier to change major components without having to work code. Carla Banks gave an example of creating a new section with content on the airport. She said the content management system is much more user friendly for the staff in making changes or adding content. Jim Northup said the staff has been encouraged by this system. Commissioner Gordon expressed concerns about the agenda process, where the entire agenda has to be downloaded rather than being able to visit one item of interest. She said this is a common thing people would want. Frank Clifton referenced a prior discussion regarding example agendas. He said that the capacity does not exist to do what Commissioner Gordon wants, unless a package is purchased. He said this would cost in the ballpark of$75-$80,000. He said the current system is only $2,500 and works well. He suggested a work session to further discuss this. David Hunt said the agenda is a single PDF file and it is indexed on the left. He clarified that, in order to offer the public a single file for just one part of the agenda, the board would have to close each agenda item out and save comments. He said that, although the single file system may not be best for members of the public wanting a specific agenda item, it is what works best for the board. Chair Jacobs asked if there is capability to have videos on the newly designed website. Carla Banks said she would like to have streaming video on the site and it would be embedded into the site or video links David Hunt said there are some departments currently using video links, so there is capability for this. Chair Jacobs clarified that there would be a proposal in the budget cycle, followed by a re-visit along the way. 4. Threat Assessment and Response Workgroup Update Jeff Thompson introduced the threat assessment work group: David Hunt, Jim Groves with Emergency Services, Darshan Patel with Emergency Services, Sheriff Pendergrass, Archie Daniels with Sheriff's office, and Michael Talbert. Jeff Thompson began the presentation of the following PowerPoint slides: Facilities Security: Threat Assessment, Planning, and Response April 16, 2013 Link Government Services Center Intended Outcome: ■ Workgroup Introduction