Minutes 04-16-2013 - Laserfiche WebLink

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• The second objective is to streamline staff efficiency with the installation of an actual Content Management System. This component will minimize the time and effort required to create and modify pages on the Web site A display of example Web sites were shown to the Commissioners and included: Durham County, Quakertown, Diamond Bar, and Kissimmee. Quakertown, PA - Design Scheme, Navigation and Traditional Drop-Down Menu in vertical ladder style Diamond Bar, CA - Subtle Backdrop and updated design layout compared to Orange County Kissimmee, FL - Language Translation, Kissimmee en Espanol, Calendar Carla Banks said that Kissimmee had similar issues and those were addressed in a re- design effort, so that has been a good example. She referenced the language translation issue and said that the solution would involve not only Spanish, but other languages. She said there had been work with the attorney's office to create a disclaimer for the translation. She said this is the poor man's version of translation, as it addresses the need without employing professional translators. Commissioner Pelissier said this is a great feature and it addresses all of the languages. Chair Jacobs said that the Diamond Bar site incorporated humor and he liked that. Frank Clifton said a lot of sites have audio content, which takes additional capacity but can be important for visually impaired residents and this is a long term goal for the county. Chair Jacobs said it should be optional and Frank Clifton said yes. Commissioner Price liked the "Upcoming Events" tab on the Diamond Bar website. Chair Jacobs asked Carla Banks to send the Board links to award winning websites from counties comparable in size to Orange County. Frank Clifton said David Hunt is an asset for his internal photography that is used on the website. Commissioner Rich asked about the timeframe. Carla Banks said the goal is to launch in January 2014. Commissioner Rich asked about social media. Carla Banks said the county's twitter and facebook designs would be started next month. She said these will be integrated into the website design so that website updates will be automatically fed into social media. Commissioner asked where and how the social media content will be generated. Carla Banks said it would be a platform for press releases, flyers and written materials. She said the website will be modeled for mobile devices. Jim Northup said there is a cost component to this, so the board is preparing for July 1St and is starting to work with vendors. He said that these numbers will be brought forward for approval. He said the total conversion will take about 6 months. Chair Jacobs asked when the board will be apprised of the process. Frank Clifton said that incremental evaluations will come forward for approval, as well as a general preview of the website before it rolls out. Commissioner Rich said she just wanted to know if the tweets are coming from staff. Commissioner Gordon asked what the board will be approving incrementally.