Minutes 04-16-2013 - Laserfiche WebLink

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Frank Clifton said, in looking at options, there will be significant cost allocations, restrictions and benefits to be considered. He said the overriding issue is dealing with the realities of doing anything in the face of so many hurdles with septic, asbestos and other issues. Commissioner McKee said the failure of sewer system has been mentioned, and the health department is creating a timeline of how the system has functioned. He said he would like to see this in the next abstract on this topic. He said he would like to see this process stay on schedule with the timeline, with approval in June 2013 and proposed opening in early 2015. Jeff Thompson said this timeline contemplates the entire fiscal year. He reviewed the timeline from public programming, development, design, approval, bidding, and final construction. He said the construction looks like an 8 month timeline, as long as there are no unanticipated issues. Commissioner Price said there are a lot of uses for this facility, and she wanted to reinforce that there is a lot of history significance with this facility. Commissioner Pelissier agreed with Commissioner McKee about keeping the timeline on track. She asked if other options were considered, such as a farmers market, and would this kind of option add significantly more to the costs. Jeff Thompson said there are already parks and recreation staff members on site with Cedar Grove Park and if there were no heating and cooling or interior costs, it would not be as costly. He said this assumes that the structure can be saved without increasing the $2 million number, and there would still need to be roofing and window replacement to make it suitable, even for a farmers market. Jeff Thompson said $250,000-$500,000 would likely be required to do this correctly. Michael Talbert said when the CIP was put together last year, it was based it on a 10,000 square foot facility that saves the cafeteria, existing kitchen, the existing gymnasium and perhaps the principal's office. He said that if the desire is to mothball portions of the facility, this will add substantial capital costs. He said if it is just an open area only, that would be a different scenario. Jeff Thompson said part of the septic system has significant storm water infiltration, which swells the system up, and this will need to be corrected. He said these corrections will have to be made under the slab in the classroom wings. Frank Clifton said the old sewer system is terra cotta and to solve these problems, the buildings will have to be taken down to access under the foundation. He said Board of County Commissioners will be provided as much of this information as possible. Chair Jacobs clarified that the dates in bold on timeline — June 18th and October 15th —will allow public comment at Board of County Commissioners' regular board meetings. He said he has heard that the Board wants to stay with this timeline; the board wants to leave open the possibility for more people to be part of design group; and the board wants to put all options on the table with no pre-determinations. He said that the Board will then sort through the options, listen the community and consider resources, before making a decision or recommendation. Commissioner Rich asked if the Board would have the costs in front of them at all times when making decisions. Frank Clifton said efforts will be made to keep the Board apprised and he committed to send a copy of the Health Department report on the septic. Chair Jacobs said it is the Board's CIP and the Board can chose to do more in the future and extend out plans over the next few years. Commissioner Rich asked about the accuracy of the estimates on asbestos cleanup. Jeff Thompson said the department is very comfortable with the scientist that has been through the building.