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Register of Deeds
<br />Phone Number: (919) 245 -2679
<br />Website: www.orangecountync.gov /deeds
<br />2010 -11 2011 -12 2012 -13 2012 -13 2013 -14 2013 -14
<br />Actual Actual Original 12 -Month Department Comissioner
<br />Expenditures Expenditures Budget Estimate Requested Approved
<br />By Category (General Fund) Account: 325
<br />Personnel Services 701,405 716,457 721,065 700,935 749,726 749,726
<br />Operations
<br />Capital Outlay
<br />Total Expenditures
<br />Offsetting Revenues
<br />125,114 118,078 147,063
<br />4,903 1,758 0
<br />$ 831,422 $ 836,292 $ 868,128
<br />(1,361,438) (1,241,213) (1,245,745)
<br />134,577 143,743 143,743
<br />2,080 0 0
<br />$ 837,592 $ 893,469 $ 893,469
<br />(1,411,146) (1,431,909) (1,431,909)
<br />County Costs (net) $ (530,016) $ (404,921) $ (377,617) $ (573,554) $ (538,440) $ (538,440)
<br />Total Register of Deeds and
<br />Related Expenditures $ 831,422 $ 836,292 $ 868,128 $ 837,592 $ 893,469 $ 893,469
<br />Mission Statement
<br />The purpose of the Register of Deeds Office is to record, maintain and preserve real and
<br />personal records and, in compliance with NC General Statutes, provide access to public records
<br />and courteous and professional service to citizens.
<br />Major Services
<br />• File documents presented for registration
<br />• Index and scan all filed documents to create permanent public records
<br />• Create permanent records of births, deaths, marriages and military discharges
<br />• Issue marriage licenses and certified copies of public permanent records
<br />• Redact personal information from web (upon citizen's request)
<br />• Customer Service & Special Projects, for example back - scanning old documents
<br />FY 2012 -13 Outcomes
<br />Recording Process — Reviewed each document to ensure in compliance with NC recording
<br />laws; submitted each land- related document to Land Records for PIN (Parcel Identifier
<br />Number) assignment within five minutes of presentation. Completed filing process, affixed
<br />book and page, time and date, collected /receipted fee within ten minutes. Each document
<br />processed by Quality Control within 4 hours of recording. Total process completed in the
<br />desginated time frame approximately 99% of the time. Returned filed documents to
<br />designated party within 5 to 7 days of filing, approximately 98% of the time.
<br />Indexing & Imaging Process - Indexed document within twenty minutes of filing process (this
<br />process gives notice to title searchers that the document is on file). Scanned recorded
<br />documents within 8 hours of recording and printed permanent record book copies. Process
<br />completed in the designated time frame approximately 95% of the time.
<br />111:393
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