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4/16/13 <br />Orange County Parks & Recreation Master Plan 2030 <br />Timetable of Activities <br />Date <br />Action <br />Who? / How? <br />June 2011 <br />Approval of Project, Funds <br />NA <br />August 2011 <br />Project Scope Discussion <br />P &R Master Plan Team (Team) <br />September 2011 <br />RFP Prepared, Refined <br />Team, Stancil <br />November 2011 <br />RFP Solicited <br />Financial Services (FS) <br />December 2011 <br />Proposals Received (0) <br />FS <br />January /February <br />Review Status, Status memo to BOCC, Re- engage and plan for action <br />Team <br />2012 <br />March — May <br />Hire Research Consultant(s), complete timeline <br />Team / Stancil <br />June - August <br />Community Needs Assessment (CNA) survey instrument created, refined and <br />Consultant, Team, Parks and Rec <br />completed, sampling techniques finalized. Companion "Youth Survey" prepared <br />Council (PRC), Staff Resources <br />and administered. Background sections of plan drafted, annotated Table of <br />Group (SRG) <br />Contents completed. Informational item update to BOCC June 19. <br />July- September <br />Survey prepared, random sample identified and ready for dissemination (UNCG). <br />Team, Consultant, SRG <br />Youth Survey' results evaluated, report created. Staff Resources Group (SRG) <br />meets. Transportation and Linkages with Other Plans section drafts due from <br />Welch. <br />September <br />Public outreach session planned (PRC). CNA Survey distributed by UNCG late- <br />Consultant, Team, PRC <br />September to random sample (4,200 households). Inter - relationships and <br />Health /Environmental Impacts drafts due from Welch. <br />October - November <br />Demographic, socioeconomic and service area data collected, and other Master <br />Consultant, Team, PRC, SRG <br />Plan sections drafted as per assignments. Follow -up postcards sent to survey <br />recipients. School youth survey held in selected classes. Survey results expected <br />to UNCG consultant by end of October, analysis of survey data begins. Final <br />sections A & B from technical writer. <br />November - December <br />Public Input Sessions (Round 1) held mid - November. Info item to BOCC. Final <br />Consultant, Team, PRC <br />Sections C & D and all work completed from technical writer. Drafting of sections <br />of the Plan.. <br />January — March <br />Consultant report on CNA survey findings /recommendations received. Focus <br />Consultant, Team, PRC <br />2013 <br />Groups (6) held February - April. Survey Monkey (non- scientific) survey version <br />released. Draft sections of plan (including parks inventory and analysis) created. <br />Team meets weekly. <br />The Youth Survey will be administered through surveys and focus groups during summer camps and programs. <br />