Agenda - 05-21-2013 - 8b - Laserfiche WebLink

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SUBJECT: S ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 21, 2013 Study Update DEPARTMENT: Asset Management Services Action Agenda Item No. 8 -b PUBLIC HEARING: (Y /N) No 1 ATTACHMENT(S): INFORMATION CONTACT: 1) Department Locations, Space Study Jeff Thompson, 919 - 245 -2658 Emphasis Wayne Fenton, 919 - 245 -2628 2) Orange County Facility Report (To Be Alan Dorman, 919 - 245 -2627 Provided Under Separate Cover Prior to Michael Talbert, 919- 245 -2308 the Meeting — Will also be available at http.//www. co. orange. nc. us/AssetMgmt/i ndex. asp 3) PowerPoint Presentation (To Be Provided Under Separate Cover at the Meeting) PURPOSE: To receive and comment on an update regarding: 1) The fulfillment of space study goals and the methodology for space need analysis; 2) Identified unmet space needs and the current space study initiatives that address these needs; and 3) The consolidated property inventory for all County owned property. BACKGROUND: Space Study Charter & Methodolo_gy. After the development of the Link Government Services Center (1992) and the Southern Human Services Center (1998), Orange County developed a comprehensive space study to address departmental space requirements in 2000, with major updates in 2002, 2004, 2005, 2006, 2008 and 2010. The initial space study was developed and managed by the Space Needs Task Force. Links to the summaries of these studies are located at http: / /www.co. orange .nc.us /AssetMgmt /index.asp. The scope of the study encompassed all County functions whose space needs required a solution identified by 2010. The basis of the study was comprehensive information gained from a questionnaire completed by all County Departments, covering the identification of space, space assessment, future space needs, storage needs, parking, security, and maximizing customer service. Departments were also grouped into functional categories according to their primary service delivery. Options were developed to meet stated needs, either through expansion of existing County buildings or construction of new ones. Through task force deliberation and BOCC support, recommended options were selected for each functional classification through the application of the following criteria: 1) facility overcrowding; 2) program growth outpacing space growth; 3) increased service demand; 4) reduction of leased space and related costs; and 5) demonstrated longstanding need with considerable public support.