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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 21, 2013 <br />Action Agenda <br />Item No. 5 -h <br />SUBJECT: Agreement Renewal for HDR Engineering, Incorporated of the Carolinas <br />DEPARTMENT: Purchasing, Solid Waste PUBLIC HEARING: (Y /N) No <br />ATTACHMENT(S): <br />1) Original 2010 Agreement <br />2) Renewal Agreement <br />3) Current HDR Rate Sheet <br />INFORMATION CONTACT: <br />Michael Talbert, 919 - 245 -2308 <br />Gayle Wilson, 919 - 968 -2885 <br />John Roberts, 919 - 245 -2318 <br />1 <br />PURPOSE: To approve an agreement renewal between the Solid Waste Department and HDR <br />Engineering, Inc. of the Carolinas (hereinafter HDR) for engineering and consulting services for <br />Solid Waste through June 10, 2015. <br />BACKGROUND: On June 10, 2010 Orange County entered into an agreement with HDR <br />Engineering, Inc. of the Carolinas for engineering and consulting services for Solid Waste. That <br />contract is scheduled to expire June 9, 2013. The original agreement (Attachment 1) has an <br />option of extending the agreement for an additional two (2) two -year periods. The proposed <br />addendum engages HDR for the first two -year extension through June 2015. <br />Ongoing services provided may include- <br />1 . Landfill gas system compliance <br />2. Landfill closure /post closure compliance and permitting & capacity calculations <br />3. Preparation of designs and bid documents <br />4. Assistance in preparing scope of work requests for proposals <br />5. Assistance with review of bid documents and proposals <br />6. Preparation of drawing, calculations, evaluations, estimates, assessments, etc. <br />7. Waste characterizations, master plans, fee /rate structure analysis & feasibility studies <br />8. Drainage /erosion control plans <br />9. Convenience Center design and permitting <br />10. Other technical assistance as may be necessary <br />FINANCIAL IMPACT: Sufficient funds to cover anticipated expenditures are budgeted annually <br />for ongoing and anticipated projects and services. Fiscal Year 2012/13 appropriations are <br />$240,000. The projected Fiscal Year 2013/14 expenditure is $224,310. <br />RECOMMENDATION(S): The Manager recommends that the Board authorize the extension of <br />the agreement and authorize the Chair to sign the renewal agreement (Attachment 2) on behalf of <br />the Board. <br />