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(2) Transportation <br />County employees are encouraged to use County -owned vehicles instead of <br />personal vehicles when available. When travel is authorized by personal <br />vehicle, reimbursement is allowed at the prevailing non - taxable rate per mile <br />allowed by the Internal Revenue Service. <br />(3) Meals <br />An employee involved in one day or partial day travel shall be reimbursed for <br />meals only when the destination is located at least 35 miles from the <br />employee's normal place of work or such expenses are incurred as a result of <br />attendance at a formal workshop, conference, or seminar. Meal <br />reimbursements will be made in accordance with the established per diem <br />rates. <br />(4) Registration Fees <br />Fees may be paid in advance by the County or employee. Paid receipts are <br />required for reimbursement when registration fees are paid by the employee. <br />(5) Parking <br />A paid receipt is required for reimbursement of this expense. <br />9. Responsibilities <br />It is the responsibility of the Financial Services Department to manage this policy. Financial <br />Services will review the requests for reimbursements and ensure all provisions of this policy <br />have been followed. Once any travel discrepancies have been reconciled with the appropriate <br />Department Head, Supervisor, or traveler, a Finance Department representative will ensure <br />timely payment of the traveler's expenses. <br />Revisions and dissemination of this policy are the responsibility of the Financial Services <br />Department. <br />Effective July 1, 2009 <br />ORANGE COUNTY TRAVEL POLICY Page 5 of 5 <br />