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2 <br />ORANGE COUNTY TRAVEL POLICY <br />1. Purpose <br />To establish uniform procedures for authorization of travel by Orange County employees <br />conducting County business and to establish procedures for the reimbursement of the cost of <br />authorized travel. <br />2. General <br />The County is committed to managing travel costs while providing a reasonable balance <br />between the needs of the County and the needs of the traveler. <br />The policy of the County is to reimburse the employee /official traveling on authorized <br />Orange County business for all legitimate expenses incurred. The Department Head or <br />his/her designee is responsible for monitoring the initial need for the travel and the <br />availability of funds so that the cost of travel to the County is reasonable and necessary. <br />All County travel is subject to the availability of funds. <br />3. Policy Coverage <br />All employees of the County, full or part time, either probationary, permanent, or temporary <br />are covered by this policy, including the County Manager, the County Sheriff, the Register of <br />Deeds, and all others subject to Department Head approval, such as volunteers and advisory <br />board members. <br />4. Travel Authorization <br />a. Overnight and Out -of -State Travel <br />Prior to making an overnight or out -of -state trip, an employee must obtain written <br />authorization from the appropriate supervisor, as outlined below: <br />Traveling Employ Approval Required <br />County Staff Department Head <br />Department Head Assistant County Manager or County Manager <br />Assistant County Manager County Manager <br />Overnight travel will be authorized only for employees traveling to destinations of at <br />least 60 miles from the employee's normal place of work. Exceptions may be made on a <br />case -by -case basis when the employee needs to stay beyond the normal work day <br />(Conference or workshop schedule starts before 8:00 or extends beyond 6:00 PM or <br />employee is responsible for organizing conferences, workshops and seminars). Overnight <br />and out -of -state travel must be authorized using the Travel Authorization Form. If a <br />workshop, seminar or conference is being attended, a copy of the agenda must be <br />attached. <br />b. Non - overnight Travel <br />Non - overnight travel may be authorized orally by the County Manager, Department <br />Head, or Supervisor prior to making the trip. The Travel Authorization Form is not <br />required for this travel. <br />ORANGE COUNTY TRAVEL POLICY Page 1 of 5 <br />