Agenda - 05-21-2013 - 5a - Laserfiche WebLink

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23 1 2 VOTE: UNANIMOUS 3 c. Performance Evaluation Process for Three Staff Members Appointed by the Board— 4 County Attorney, Clerk, and Manager 5 6 The Board reviewed and considered approval-of the performance evaluation process for 7 three staff members appointed by the Board—County Attorney, Clerk to the Board and 8 Manager, including proposed scopes of work. 9 10 Attachment 1 is the Employee Evaluation Process for the County Attorney and Clerk to the 11 Board, which includes the a) Process Prior to the Board of County Commissioners (BOCC) 12 Evaluation Meeting; b) the actual process during and after the BOCC Evaluation Meeting (Closed 13 Session); c) Employee's Work Plan/Goals; and d) Employee's Current Salary and Status. 14 At the March 12, 2013 work session, the Board of Commissioners discussed informally 15 an evaluation process for the three staff members who are appointed by the Board. The 10 Board's direction from that work session was for the sub-committee (Commissioner Renee 17 Price, Commissioner Penny Rich and Clerk to the Board Donna Baker) to bring back a revised 18 Performance Evaluation Process for the Clerk to the Board and the County Attorney, along with 19 examples of evaluation forms for the Board to review; and to bring back a proposed scope of 20 work for facilitating the County Manager's performance evaluation process with the use of a 21 consultant with a funding option not to exceed $3,300. 22 The proposed pr ject goals for the evaluation process are: 23 O Provide County Attorney, Clerk, and Manager with feedback on her/his performance, 24 identifying strengths and areas for improvement 25 O Foster effective communication and strengthen working relationship between Board of 26 Commissioners and County Attorney, Clerk, and Manager 27 0 Link performance evaluation to decision about compensation for coming year 28 There is a financial impact of up to $3,300 associated with the County Manager's 29 performance evaluation process. Funding would come from the Clerk to the Board's annual 30 budget. 31 A motion was made by Commissioner Gordon, seconded by Commissioner Dorosin to 32 accept attachment 1 as the Orange County Board of Commissioners evaluation process for 33 county attorney and clerk to the Board. 34 35 VOTE: UNANIMOUS 36 37 Chair Jacobs clarified that the process will include a conversation with the employee and 38 a conversation with the board before any feedback is given to the employee. 39 40 Commissioner Gordon noted that there will be a review soon and, to her knowledge, 41 there has been no evaluation instrument adopted. 42 Donna Baker said that there are proposed forms, and she mentioned the issue of hiring 43 a consultant for the manager review. 44 Chair Jacobs suggested there be two more motions, one regarding the evaluation 45 instrument and one regarding the manager. 46 Commissioner Gordon said that the forms cannot be changed much at this point, but 47 that by the end of the process there should be an evaluation of the evaluation process. She 48 said that the two evaluation instruments presented are very different from each other. She 49 suggested that the instrument should conform to the process with regard to rating categories. 50 She said the rating scales should be standardized.