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t <br />The BOCC discussed the concept and the related Capital Investment Plan project during its <br />April 11, 2013 budget work session. <br />Should the BOCC choose to move forward with this project and authorize its placement within <br />the FY2013 -14 Capital Investment Plan, the design, development and construction timeline is <br />estimated as follows: <br />TASK <br />BEGINNING <br />END BY <br />DATE <br />DATE <br />BOCC Action: Authorization to proceed with Whitted 2" Floor <br />5/7/13 <br />5/7/13 <br />"A" building as permanent meeting space for Orange County <br />Government; shared with Hillsborough and Orange County <br />Schools and potentially for alternative arts use as governed by <br />an Operating Agreement between Orange County and the OCCC <br />BOCC Action: Approval of the FY2013 -14 Capital Investment <br />6/18/13 <br />6/18/13 <br />Plan, including $1.4 million for meeting room improvements for <br />the Whitted 2nd Floor "A" building <br />Schematic Design Process (2 month duration) <br />7/01/13 <br />8/31/13 <br />Finalizing Operating Agreement with OCCC <br />7/1/13 <br />8/31/13 <br />BOCC Action: Approval of Schematic Design; authorization to <br />9/17/13 <br />9/17/13 <br />prepare bid documents; approval of OCCC Operating Agreement <br />Construction document prep, bid advertisement (2 month duration) <br />9/18/13 <br />11/18/13 <br />BOCC Action: Bid award <br />12/17/13 <br />12/17/13 <br />Construction (est. 4 month duration) <br />1/6/14 <br />5/6/14 <br />Grand Opening - first BOCC meeting - (estimated date) <br />6/3/14 <br />6/3/14 <br />FINANCIAL IMPACT: Should the BOCC decide to pursue a permanent meeting facility use, <br />preliminary cost estimates for the upfit and related site work range between $1.2 and $1.4 <br />million. The Capital Investment Plan project contemplates a budget of $1.5 million in FY2013- <br />14, which includes adequate funds for professional design services. Should the BOCC decide <br />to authorize the additional OCCC use as governed by an Operating Agreement, any additional <br />OCCC facility needs in excess of those required for a permanent board meeting space would be <br />addressed by funds raised by the OCCC. <br />RECOMMENDATION(S): The Manager recommends the Board: <br />1) Authorize staff to move forward with the project of converting the Whitted 2nd Floor <br />"A" building into a permanent meeting facility for use by Orange County Government; <br />2) Affirm that this meeting space is to be shared with the Town of Hillsborough, the <br />Orange County School Board, and, potentially, the Orange County Cultural Center as <br />governed by a Board approved Operating Agreement; <br />3) Affirm that an Operating Agreement to be approved by the Board with the Orange <br />County Cultural Center, including usage scheduling procedures, rates, and <br />neighborhood interaction, will be presented to the Board at its September 5, 2013 <br />regular meeting in conjunction with preparation of project construction documents <br />(any improvements associated with the needs of OCCC in utilizing the facility will not <br />be included without adequate funding commitment from the OCCC at the time of <br />design); and <br />4) Authorize the Manager to sign an amendment to the existing Architectural <br />Professional Services Contract for Corley, Redfoot Architects totaling an amount of <br />$110,500 for the design, engineering, and construction administration of the <br />permanent meeting facility. <br />