Agenda - 05-07-2013 - 7a - Laserfiche WebLink

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I "Design Professional Services Agreement Amendment Proposal ", outlines the services rendered and those to be accomplished going forward. Attachment 2, "Conceptual Use Floor Plans ", depicts these alternative floor plans- 1 ) a standard meeting layout (audience seating for 130), including multi - purposed pre - function areas, and a separate Board executive session meeting room; 2) a large performance alternative layout (audience seating for 286) with the same features as the before - mentioned layout; and 3) a standard meeting layout (audience seating for 162), accompanied by a Board executive meeting room, and administrative office space for 20 individuals. Each of the three conceptual floor plans includes significant restroom facility improvements, improved handicap access, and parking improvements. All of these enhancements fully accommodate the most intense meeting use. The Board also heard a presentation from Margaret Hauth, the Planning Director for the Town of Hillsborough, outlining the facility's uses allowed under the current zoning designation of Office - Institutional. Attachment 3, "Hillsborough Zoning and Process Options ", depicts the allowed uses for the facility. The BOCC also heard an introductory presentation from the Orange County Cultural Center ( "OCCC ") regarding potential alternative uses of the facility for arts performance, education and cultural events scheduled during periods of non -use by Orange County Government, Hillsborough Government, and Orange County Schools. The scheduling and management of the OCCC's alternative uses during these non -use periods would be governed by an Operating Agreement between the County and the OCCC, including all space upfit investments funded by the OCCC required for theatrical events (additional seating for large performance events, scaffolding, special lighting, modular staging, etc.) above and beyond the upfit requirements needed for government meeting use. The Board may recall that all of the government meeting uses as well as all of the stated alternative uses described by the OCCC are currently allowed uses. The estimated maximum capacity of 286 individuals is possible because of the recent structural improvements and the installation of the building wide sprinkler system. The Board guidance to date has confirmed the emphasis in designing the meeting spaces with maximum flexibility. The space also accommodates a large assembly for such events as performances, speakers, and the potential for adequate "pre- function" space near the entrances. The conceptual plans also supply properly designed acoustical treatments, audio - visual and recording infrastructure, and flexible storage and logistics areas for the County, Town of Hillsborough, Orange County Schools, and other government use functions. The proposed uses require 192 off - street, paved and landscaped parking spaces. The facility currently has 197 off - street spaces. County and Hillsborough staffs have worked together to accommodate this requirement with additional paved and landscaped parking in under - utilized areas south of Tryon Street. The BOCC also heard public comment from interested residents from the area, where several common themes emerged: 1) general support of the facility as a permanent government meeting facility and the arts as an alternative use; 2) concern over the intensity of use within the facility, manifested by noise, congestion, traffic control, light pollution, and parking management; and 3) active coordination and communication between the area neighbors and the OCCC regarding potential alternatives uses, schedules, and impacts to the community.