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1 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 7, 2013 <br />Action Agenda <br />Item No. 7 -a <br />SUBJECT: Whitted 2nd Floor "A" Buildinq Permanent Board Meetinq Facilities <br />DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y /N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />1) Design Professional Services Jeff Thompson, 919 - 245 -2658 <br />Agreement Amendment Proposal <br />2) Conceptual Use Floor Plans <br />3) Hillsborough Zoning Definitions and <br />Process Options <br />PURPOSE: To: <br />1) Authorize staff to move forward with the project of converting the Whitted 2nd Floor "A" <br />building into a permanent meeting facility for use by Orange County Government; <br />2) Affirm that the meeting space is to be shared with the Town of Hillsborough, the Orange <br />County Schools Board, and, potentially, the Orange County Cultural Center as governed <br />by a Board approved Operating Agreement; <br />3) Affirm that an Operating Agreement to be approved by the Board with the Orange County <br />Cultural Center, including usage scheduling procedures, rates, and neighborhood <br />interaction, will be presented to the Board at its September 5, 2013 regular meeting in <br />conjunction with preparation of project construction documents (any improvements <br />associated with the needs of OCCC in utilizing the facility will not be included without <br />adequate funding commitment from the OCCC at the time of design); and <br />4) Authorize the Manager to sign an amendment to the existing Architectural Professional <br />Services Contract for Corley, Redfoot Architects totaling an amount of $110,500 for the <br />design, engineering, and construction administration of the permanent meeting facility. <br />BACKGROUND: On April 4, 2013, the Board of County Commissioners ( "BOCC ") held a public <br />meeting to receive presentations, take public comments and discuss the possibility of <br />renovations to the former Library space within the Whitted Building for a Meeting Room for the <br />Board of County Commissioners (with the Meeting Room potentially being shared with the Town <br />of Hillsborough, Orange County Schools Board of Education, and the Orange County Cultural <br />Center). <br />The public meeting was held within the former Orange County main library space, which has <br />been vacant and under - utilized since the library and the Department of Social Services <br />relocated to their present locations at the West Campus and Hillsborough Commons in 2009. <br />The BOCC reviewed the history of the Whitted facility and the schematic meeting room floor <br />plan layout options as designed by Corley, Redfoot Architects of Chapel Hill, with whom the <br />BOCC engaged for permanent meeting room facility design in February, 2010. Although the <br />design was contemplated for the lower level of the Link Center at the time, the resulting <br />programming and floor planning fully inures to the use with the Whitted facility. Attachment 1, <br />