Agenda - 05-07-2013 - 5a - Laserfiche WebLink

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16 1 Commissioner Gordon said that for the attorney, clerk and manager there needs to be a 2 formal statement of process. She said she and Commissioner Hemminger had developed this 3 and with a few minor changes, this process could be used. She asked that this could be looked 4 at. 5 Chair Jacobs suggested that this be part of the April 9th discussion. 6 Commissioner Dorosin said that the other piece is to give these employees some 7 guidance on the evaluation process. 8 Chair Jacobs said that there has been some standard expectation followed in the past. 9 He said that at least for this first year, perhaps this should still be closely followed. He feels that 10 the work plan should still be included in the process. 11 Commissioner Dorosin asked if those work plans are submitted to the Board for 12 approval at the beginning of the year. 13 Donna Baker said this is usually part of the evaluation form. And the Clerk and 14 Attorney's evaluations are in the spring and the manager's evaluation is now in the fall. 15 Commissioner Gordon said this is why it is important to get this started right away and 16 that this process is all outlined in the plan she mentioned earlier. 17 Chair Jacobs said that he suggests that the Board authorize the use of the consultant in 18 developing a process to evaluate the county manager, not to exceed the given estimate. He 19 said that it can be decided later what scope the consultant would operate on. 20 Commissioner Rich said she has gone through this process twice and never without an 21 outside source assisting. She feels it is important to try this new process and see how smoothly 22 it can move. 23 Chair Jacobs said that the sub-committee can make a recommendation on April 9th 24 regarding the totality of the use of the consultant and this can be discussed and voted on. 25 Frank Clifton said he feels the manager's position is different. He said that his 26 evaluations here thus far have not been the most pleasant or forthright and there has been very 27 little clarity. He said clarity is better than anonymity. He said that he has never had a work plan 28 because his plan is based on the priorities of the Board. He said that in the end, maybe a 29 consultant will help the process be more forthright. He said that he feels it will be difficult and a 30 system is needed. He said that he feels the manager should be given the opportunity to 31 respond and this has been missing. 32 Commissioner Price said that the point of the consultant is to create a conversation to 33 help things move forward. 34 35 Chair Jacobs said he appreciates the work of Commissioner Price and Rich. 36 37 ADJOURNMENT 38 A motion was made by Commissioner Rich, seconded by Commissioner Price to 39 adjourn the meeting at 10:04 pm. 40 VOTE: UNANIMOUS 41 42 Barry Jacobs, Chair 43 44 Donna S. Baker, CMC 45 Clerk to the Board 46 47 48 49 50