Agenda - 05-07-2013 - 5a - Laserfiche WebLink

Browse Search

15 1 Commissioner McKee said he is comfortable with the Clerk and the County Attorney 2 (CA) using the same forms as they have in the past. He is also comfortable with one member 3 of the Board of County Commissioners compiling the information. He feels the Manager is 4 different and he can see using a consultant for this one year to get things on track. He said he 5 has seen a lot more stumbling with the Manager's position. 6 Commissioner McKee said he keeps hearing about a process the Board used to have 7 that worked. He said he is unclear why this process was left and why the Board does not go 8 back to it. 9 Chair Jacobs said Frank Clifton's predecessor did not like the process or the form, and 10 the Board had to diverge from this. 11 Commissioner McKee said he has little experience in formal evaluations. He said there 12 is a need to improve manager's evaluation, but he is comfortable with the Clerk and the CA. 13 Commissioner Price said, based on what she heard, the Board could go forward with 14 contracting the consultant to assist with the manager evaluation. She said that the current 15 form or another form from the examples provided could be used for the Clerk and CA. She said 16 she does not mind Human Resources compiling the information. She said she personally does 17 not like to rate people by numbers and prefers to write down comments. 18 Commissioner Rich asked the Board to look at attachment B on page 4 and note the 19 initial planning step one, which includes the creation of the evaluation form. 20 Commissioner Pelissier said she agrees that help is only needed with the manager's 21 evaluation. She said that what has not happened is getting the information ahead of time. She 22 said that this is the key. She said she never cared about ratings but wanted to know the why 23 behind the rating and the comments. She said this is the essence of a good evaluation. 24 John Roberts agreed that comments are helpful and gave specific examples of this on 25 his own evaluations. 26 Donna Baker also agreed with this need for constructive criticism. 27 Commissioner Gordon referred to attachment B and said that the sub-committee should 28 have the Board sign off on the form from the consultant. She said this process should start 29 now and not wait until August 30 Commissioner Rich said that a consultant cannot be used for ten months or it would be 31 too costly. 32 Commissioner Gordon said the form should be agreed on and then the process should 33 be put in place separate from the actual evaluation. She said she does not want to use the HR 34 director, who is an employee. She feels that it should be an outside person like Peg Carlson, or 35 if it is an inside person, it should be the Chair. 36 Chair Jacobs summarized that there is agreement on the same process and the same 37 forms for the Clerk and the CA. 38 Donna Baker noted that there are only 6 weeks left and these forms should be 39 submitted 2 weeks prior to the meeting. 40 Commissioner Price said these forms should be very simple. 41 Chair Jacobs clarified that a new form and process for the Clerk and CA would have to 42 be adopted at the April 9th meeting. He summarized that the Chair would be responsible for 43 compilation of comments and forms for the Clerk and CA. 44 Chair Jacobs said that a consultant could be employed to develop and guide the 45 evaluation process for the manager. He suggested that something be put together and 46 presented to the Commissioners prior to summer break in order to meet the October evaluation 47 timeframe. He said that if a consultant is used, there is still the issue of how far the consultant 48 participates. He noted that there are differing opinions about this and the issue needs to be 49 decided. He said that if the consultant is used, a form will need to be submitted at the April 9th 50 meeting to authorize expenditures to fund the consultant for whatever scope of work is decided.