Agenda - 05-07-2013 - 5a - Laserfiche WebLink

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14 1 He said he does not understand why a consultant is needed. He said he has no 2 reservation in speaking freely and does not see the need for a third party. He feels that a board 3 member can compile the information. 4 Chair Jacobs said, with regard to the first question, whoever is assigned to do the 5 minutes will summarize the comments. He deferred to Commissioner Rich and Commissioner 6 Price about the consultant. 7 Commissioner Rich said an impartial, outside person leading a conversation can get 8 more information out of people and then this person compiles it in a professional review. She 9 noted that this compilation process requires a lot of work. 10 Commissioner Dorosin said he has less faith in the facilitation process in general and as 11 an internal operation this is an issue already being wrestled with. He said in general there 12 should be able to be candid conversations about these things. 13 Commissioner Price said she was hesitant at first too and then changed her mind after 14 meeting Peg Carlson. She noted that no one on the board has experience in Human 15 Resources. She said the consultant can bring so much expertise to this process. She said the 16 consultant would work as a guide to what needs to be talked about and how to move forward in 17 the process. She said, in the case of the manager, something that works needs to be in place, 18 for now and for the future when a new manager comes in. She said this can happen with the 19 consultant operating at a bare minimum if that is what is desired. She also said it is standard 20 now for employees to be able to see their evaluations. 21 Commissioner Gordon said it would be good to approve a process and have an 22 evaluation form. She said there are effects of group dynamics when things are discussed and 23 a set of objective questions and a collation process will give a more objective result. She said 24 that the Commissioners should decide on the evaluation form and use it as a template to do 25 individual evaluations. She said the form for a compilation of the evaluations should have a 26 matrix with scores and then a section for comments. Then when the evaluation forms are 27 collated, no information or comments are lost. She said that this information can be prepared 28 ahead of time for the entire Board to look at prior to a group conversation. This takes the group 29 dynamic effect out of each person's evaluation. She said that her recommendation is that the 30 Commissioner's agree to an evaluation instrument and have someone collate it with all 31 statements included. 32 Commissioner Rich asked why Commissioner Gordon feels the comments should not 33 be attributed to a specific person. 34 Commissioner Gordon said this would allow people to be more candid. 35 Commissioner Pelissier said one of the problems the Board has had is that some parts 36 of this process have been done for some of the evaluations and then not done for others. She 37 said she agrees that some comments should be given before the Board meets to talk. She said 38 that people have not always given comments ahead of time. She clarified that Donna Baker 39 never compiled her information; the Chair did. She said that this compilation did not take a lot 40 of work. She said that the private discussion meeting is where you don't want attributions; so if 41 comments are made ahead of time, they can be made anonymous. She said this is the 42 responsibility of the Commissioners to provide these comments. 43 Donna Baker said she did compilations for the Attorney's evaluation and there were 44 often no comments, just ratings. She said the comments are helpful to the staff. 45 John Roberts said the Human Resources Director could compile for the clerk and the 46 attorney. 47 Chair Jacobs asked him how the prior form has worked. 48 John Roberts said the form works fine for him and is similar to other local governments' 49 forms for attorneys. He said that it is difficult for him to formulate a work plan for submission 50 because so much of his work plan is reactive to the Board's needs.