Agenda - 05-07-2013 - 5a - Laserfiche WebLink

Browse Search

13 1 Commissioner Price said she asked the consultant about anonymity. Peg Carlson said 2 her experience is that people are usually pretty comfortable speaking in a group and she can 3 handle it if someone needs to make a private comment. 4 Commissioner Rich said Peg Carlson said that in many cases a form isn't even 5 necessary when she is there. The conversation is what is most important and the consultant 6 knows how to put it into the proper format for an evaluation. 7 Chair Jacobs asked for an explanation of the vision for the Attorney and Clerk 8 evaluations. 9 Commissioner Price said she thought Peg Carlson should be involved in that process 10 also, because someone would need to collect the forms and gather information. 11 Commissioner Rich said she does not know what has been done in the past and there is 12 accountability to state requirements. 13 Commissioner Price said the questions would be specific to those positions, but it still 14 begs the question of need for an outside facilitator. 15 Donna Baker asked for clarification on the concerns. She said the concern is how to 16 gather information and give it to the Board, etc. She said the current process is for her and the 17 Attorney to do their own forms and then give these to the Board to be done individually and 18 then discussed in closed session. Then the information is given back to the clerk to be 19 summarized, or this could be given to the Chair. Donna Baker said that she would be more 20 comfortable if the information goes to an outside consultant, or to one of the Board Members. 21 Commissioner Rich said this could certainly be tried with a consultant for one year and 22 then possibly passed delegate it to the Chair on the following year. 23 Chair Jacobs said, for the Clerk and County Attorney, the Board could just respond to 24 work plan, and then have a board member or consultant to collate the information. He said the 25 other option is to meet before reviewing the person, get the work plan and then have the 26 conversation, but this requires 2 meetings. 27 Donna Baker asked if the consultant could simply collate the results and give a 28 summary back to the Commissioners before the meeting. 29 Chair Jacobs said this is a possibility. 30 Commissioner Price said this will bring in a time frame for doing the work. 31 Chair Jacobs said that the way it works now, there is no prior conversation. The forms 32 are given to the Board; the board meets with the staff member and has the first conversation; 33 everyone leaves; the forms are given to someone to be collated; and the chair is asked to give 34 feedback to the staff member. He asked how this process will be followed or diverged from 35 under the proposed plan. 36 Commissioner Rich said the consultant said the current process for the two staff 37 members works, but the process for the manager position did not. She said she understands if 38 it Peg Carlson is needed to collate some information for these. 39 Commissioner Price said she has no problem with the information being collated by the 40 Chair, only with it being collated by Clerk or the Attorney. 41 Donna Baker agreed with this and said this responsibility should be given to a Board 42 member 43 Commissioner Price said she prefers the use of a work plan, but either a form or work 44 plan would do. 45 Commissioner Dorosin asked if information on all Board comments is just put into one 46 document, as it seems it is done now, or if there is a general summary or paraphrasing of 47 comments. He said that if the Board gets written comments, then the staff member should get 48 all of those actual comments, even if there is a summary.