Agenda - 05-07-2013 - 5a - Laserfiche WebLink

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12 1 whether this could substitute for the existing facility. He said this discussion is not addressed 2 directly in the CIP. He said he would like to comb through this at their next CIP work session. 3 Chair Jacobs clarified that Whitted Building is still in two more fiscal years, 2015 and 4 2016. He noted that there is a fair amount of money already on hand that has been moved 5 over from the Link Center. 6 Frank Clifton said this was budgeted for it but not financed. 7 Chair Jacobs asked if there is still flexibility to finance it earlier if the County is under 8 15% and Frank Clifton said yes. 9 Commissioner Gordon underscored the need to address the older schools, including the 10 Culbreth science labs. 11 Chair Jacobs referenced the pie chart on page 3 of the PowerPoint, and noted that this 12 is a departure from the last 5 years in the amount of funding going to county projects. He asked 13 if this could be compared to prior years at the next meeting. 14 15 4. Discussion on Facilitating the Performance Evaluation Process for Three Staff 16 Members Appointed by the Board —County Attorney, Clerk, and Manager 17 Commissioner Rich said the sub-committee met with a consultant, Peg Carlson, for 18 discussion. She said Commissioner Price brought in information and forms from NACo, SOG, 19 NCACC, and other counties. 20 She said there is nothing standard in place at this point. She said she feels it is 21 important that the Board move forward with setting something up for the manager, but that the 22 clerk and the county attorney could be handled in a different manner. She said the cost to 23 handle only the manager would be less than doing all three positions, and she is not sure more 24 funds need to be spent to do the other two positions. 25 She said her recommendation would be to have the consultant involved in the 26 Manager's review to get a system in place for this first time. Then the Board could evaluate if 27 the consultant is needed again the next year. 28 Commissioner Price said Peg Carlson was very helpful, and it was clear in looking at 29 different examples of evaluation forms, that guidance is needed. She said Peg Carlson gave 30 three different ways this can be dealt with: 1) Facilitator is involved in walking the Board through 31 the whole process, 2) Facilitator comes to sit down with each Board member to record 32 individual comments and evaluations, or 3) Facilitator would act as mediator to receive forms 33 and pass them on. 34 She said that it would be a different process for the manager versus the county attorney 35 and clerk. She said evaluation forms that she received from other sources would be hard to fill 36 out unless working side by side with the manager or attorney. 37 38 Commissioner Rich said the Board can meet individually or as a group with Peg 39 Carlson, who would help compile all of the information and help lead the 40 conversation/evaluation. Commissioner Rich said that in the past, the evaluations went to 41 Donna Baker, who was responsible for compiling this information. She said this was striking 42 and she and the consultant felt this was not right. She asked for Donna Baker's input on this. 43 Donna Baker said, as an employee, she had sensitive and confidential information and 44 she kept it that way. She acknowledged that this is probably not the norm and the suggestion 45 to have an outside, objective facilitator is a good one. She said that this will also give more 46 freedom of discussion. 47 Commissioner Price said that the cost for the consultant should also be considered. 48 Commissioner Rich said that is why she recommends going with the consultant, but 49 doing the evaluation discussions as a group to lessen the time, and the cost of the consultant.