1999 S 1999-2000 Contract Between N.C. Department of Health and Human Services and Orange County Health Department

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Page 6 of 11 ii. Line item 102 on the Local Expenditure Report must be used to report TXIX earned revenues that were expended. iii. Line item 103 on the Local Expenditure Report must be used to report other earned revenues that were expended. g., A local account shall be maintained for unexpended TXIX fees. Accounts shall be maintained in sufficient detail to identify the program source generating the fees. h. The amount of Title XIX fees budgeted in FY 1999-2000 must equal or exceed the amount of Title XIX revenues earned during FY 1997-98. The state will not approve program activity budgets that do not include an amount of Title XIX fees sufficient to meet the requirements of this section. The state may waive this requirement if the Department provides sufficient justification. 4. The Department shall submit a quarterly report of actual receipts and expenditures of the Department according to instructions provided with Local Expenditure Reports, Form 2949 and Form 2950. a. The Department shall submit quarterly expenditure reports to the State within 45 days from the end of the reporting quarter. Failure to meet the reporting deadline will result in an immediate suspension of payments until the overdue report is received. b. The Department shall submit the final Expenditure Report to the State within 45 days after the end of the contract period. Report is due by August 14. C. The Department shall submit amended or corrected expenditure reports within four(4) months after the end of the contract period. Any such reports must be prepared for the specific quarter to be amended or corrected. Reports received after October 31 will be returned without action. d. The Department shall refund to the State all unexpended State funds within 45 days after notification of overpayment. When payment is not received by the State within 45 days, future payments to the Department may be reduced by the amount due or payments may be suspended until the refund is received by the State. e. The Department shall submit monthly WIC expenditure reports to the State no later than the 8th of the following month. Final expenditure report is due by August 14. f. Reimbursement of WIC approved expenditures for July, August, and September cannot exceed one-fourth of the total budget for the contract period. g. The Department shall submit monthly Minority Infant Mortality Reduction and Healthy Start expenditure reports to the state no later than the 15th of the following month. h. The Department shall submit expenditure reports for Mosquito Control activity in accordance with 15A NCAC 18B, Sections .0104 and .0107.