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Page 5 of 11 <br /> e. The Department shall retain all budgets, budget revisions, contracts, <br /> contract addenda, and financial records in accordance with the current <br /> Records Disposition Schedule for County and District Health Departments <br /> issued by the Division of Archives and History, Department of Cultural <br /> Resources. <br /> 2. The Department shall prepare and maintain a budget for each activity covered by <br /> this contract in a manner consistent with instructions provided with Local Health <br /> Department Budget-WIC Form 3370 and Local Health Department Budget Form <br /> 2948. <br /> a. The Department shall prepare budget revisions for prior approval of the <br /> State when State funds will be increased or decreased. <br /> b. The Department shall submit all revisions prior to the end of the term <br /> specified in this Contract. Budget revisions received by the State after the <br /> end of the contract period will be returned without action. <br /> 3. The Department shall observe the following conditions when budgeting and <br /> reporting earned revenues: <br /> a. All payments from persons, and public or private third party payors, shall <br /> be utilized for the activity that generated the revenue and shall not reduce <br /> or replace locally appropriated funds during the period of this contract. <br /> The Department may use revenues from any Division of Women's and <br /> Children's Health supported activity in any other activity supported by the <br /> Division. <br /> b. All earned income must be budgeted in the program where earned, except <br /> that income earned by a program which has no activity budget can be <br /> budgeted in a program approved by the State. With regard to revenue <br /> generated by maternal and child health related services, program is <br /> defined as any activity supported by the Division of Women's and <br /> Children's Health. <br /> C. All fees collected shall be used in the current year or succeeding fiscal <br /> years. <br /> d. Use of program income generated by the expenditure of Federal <br /> categorical funds will be governed by applicable Federal regulations, <br /> including but not limited to 45 CFR 74. <br /> e. When budgeting: <br /> i Line item 9000 on the program budget must be used to budget the <br /> total of line items 101, 102 and 103. <br /> ii. Line item 102 on the program budget must be used to budget TXIX <br /> earned revenues. <br /> iii. Line item 103 on the program budget must be used to budget <br /> other earned revenues. <br /> f. When reporting expenditures: <br /> i. Line item 9000 on the Local Expenditure Report must be used to <br /> report the total of line items 101, 102, 103. <br />