Minutes 03-12-2013 - Laserfiche WebLink

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HR director, who is an employee. She feels that it should be an outside person like Peg Carlson, or if it is an inside person, it should be the Chair. Chair Jacobs summarized that there is agreement on the same process and the same forms for the Clerk and the CA. Donna Baker noted that there are only 6 weeks left and these forms should be submitted 2 weeks prior to the meeting. Commissioner Price said these forms should be very simple. Chair Jacobs clarified that a new form and process for the Clerk and CA would have to be adopted at the April 9th meeting. He summarized that the Chair would be responsible for compilation of comments and forms for the Clerk and CA. Chair Jacobs said that a consultant could be employed to develop and guide the evaluation process for the manager. He suggested that something be put together and presented to the Commissioners prior to summer break in order to meet the October evaluation timeframe. He said that if a consultant is used, there is still the issue of how far the consultant participates. He noted that there are differing opinions about this and the issue needs to be decided. He said that if the consultant is used, a form will need to be submitted at the April 9th meeting to authorize expenditures to fund the consultant for whatever scope of work is decided. Commissioner Gordon said that for the attorney, clerk and manager there needs to be a formal statement of process. She said she and Commissioner Hemminger had developed this and with a few minor changes, this process could be used. She asked that this could be looked at. Chair Jacobs suggested that this be part of the April 9th discussion. Commissioner Dorosin said that the other piece is to give these employees some guidance on the evaluation process. Chair Jacobs said that there has been some standard expectation followed in the past. He said that at least for this first year, perhaps this should still be closely followed. He feels that the work plan should still be included in the process. Commissioner Dorosin asked if those work plans are submitted to the Board for approval at the beginning of the year. Donna Baker said this is usually part of the evaluation form. And the Clerk and Attorney's evaluations are in the spring and the manager's evaluation is now in the fall. Commissioner Gordon said this is why it is important to get this started right away and that this process is all outlined in the plan she mentioned earlier. Chair Jacobs said that he suggests that the Board authorize the use of the consultant in developing a process to evaluate the county manager, not to exceed the given estimate. He said that it can be decided later what scope the consultant would operate on. Commissioner Rich said she has gone through this process twice and never without an outside source assisting. She feels it is important to try this new process and see how smoothly it can move. Chair Jacobs said that the sub-committee can make a recommendation on April 9th regarding the totality of the use of the consultant and this can be discussed and voted on. Frank Clifton said he feels the manager's position is different. He said that his evaluations here thus far have not been the most pleasant or forthright and there has been very little clarity. He said clarity is better than anonymity. He said that he has never had a work plan because his plan is based on the priorities of the Board. He said that in the end, maybe a consultant will help the process be more forthright. He said that he feels it will be difficult and a system is needed. He said that he feels the manager should be given the opportunity to respond and this has been missing.