Minutes 03-12-2013 - Laserfiche WebLink

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Commissioner Pelissier said one of the problems the Board has had is that some parts of this process have been done for some of the evaluations and then not done for others. She said she agrees that some comments should be given before the Board meets to talk. She said that people have not always given comments ahead of time. She clarified that Donna Baker never compiled her information; the Chair did. She said that this compilation did not take a lot of work. She said that the private discussion meeting is where you don't want attributions; so if comments are made ahead of time, they can be made anonymous. She said this is the responsibility of the Commissioners to provide these comments. Donna Baker said she did compilations for the Attorney's evaluation and there were often no comments, just ratings. She said the comments are helpful to the staff. John Roberts said the Human Resources Director could compile for the clerk and the attorney. Chair Jacobs asked him how the prior form has worked. John Roberts said the form works fine for him and is similar to other local governments' forms for attorneys. He said that it is difficult for him to formulate a work plan for submission because so much of his work plan is reactive to the Board's needs. Commissioner McKee said he is comfortable with the Clerk and the County Attorney (CA) using the same forms as they have in the past. He is also comfortable with one member of the Board of County Commissioners compiling the information. He feels the Manager is different and he can see using a consultant for this one year to get things on track. He said he has seen a lot more stumbling with the Manager's position. Commissioner McKee said he keeps hearing about a process the Board used to have that worked. He said he is unclear why this process was left and why the Board does not go back to it. Chair Jacobs said Frank Clifton's predecessor did not like the process or the form, and the Board had to diverge from this. Commissioner McKee said he has little experience in formal evaluations. He said there is a need to improve manager's evaluation, but he is comfortable with the Clerk and the CA. Commissioner Price said, based on what she heard, the Board could go forward with contracting the consultant to assist with the manager evaluation. She said that the current form or another form from the examples provided could be used for the Clerk and CA. She said she does not mind Human Resources compiling the information. She said she personally does not like to rate people by numbers and prefers to write down comments. Commissioner Rich asked the Board to look at attachment B on page 4 and note the initial planning step one, which includes the creation of the evaluation form. Commissioner Pelissier said she agrees that help is only needed with the manager's evaluation. She said that what has not happened is getting the information ahead of time. She said that this is the key. She said she never cared about ratings but wanted to know the why behind the rating and the comments. She said this is the essence of a good evaluation. John Roberts agreed that comments are helpful and gave specific examples of this on his own evaluations. Donna Baker also agreed with this need for constructive criticism. Commissioner Gordon referred to attachment B and said that the sub-committee should have the Board sign off on the form from the consultant. She said this process should start now and not wait until August Commissioner Rich said that a consultant cannot be used for ten months or it would be too costly. Commissioner Gordon said the form should be agreed on and then the process should be put in place separate from the actual evaluation. She said she does not want to use the