Minutes 03-12-2013 - Laserfiche WebLink

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feedback to the staff member. He asked how this process will be followed or diverged from under the proposed plan. Commissioner Rich said the consultant said the current process for the two staff members works, but the process for the manager position did not. She said she understands if it Peg Carlson is needed to collate some information for these. Commissioner Price said she has no problem with the information being collated by the Chair, only with it being collated by Clerk or the Attorney. Donna Baker agreed with this and said this responsibility should be given to a Board member Commissioner Price said she prefers the use of a work plan, but either a form or work plan would do. Commissioner Dorosin asked if information on all Board comments is just put into one document, as it seems it is done now, or if there is a general summary or paraphrasing of comments. He said that if the Board gets written comments, then the staff member should get all of those actual comments, even if there is a summary. He said he does not understand why a consultant is needed. He said he has no reservation in speaking freely and does not see the need for a third party. He feels that a board member can compile the information. Chair Jacobs said, with regard to the first question, whoever is assigned to do the minutes will summarize the comments. He deferred to Commissioner Rich and Commissioner Price about the consultant. Commissioner Rich said an impartial, outside person leading a conversation can get more information out of people and then this person compiles it in a professional review. She noted that this compilation process requires a lot of work. Commissioner Dorosin said he has less faith in the facilitation process in general and as an internal operation this is an issue already being wrestled with. He said in general there should be able to be candid conversations about these things. Commissioner Price said she was hesitant at first too and then changed her mind after meeting Peg Carlson. She noted that no one on the board has experience in Human Resources. She said the consultant can bring so much expertise to this process. She said the consultant would work as a guide to what needs to be talked about and how to move forward in the process. She said, in the case of the manager, something that works needs to be in place, for now and for the future when a new manager comes in. She said this can happen with the consultant operating at a bare minimum if that is what is desired. She also said it is standard now for employees to be able to see their evaluations. Commissioner Gordon said it would be good to approve a process and have an evaluation form. She said there are effects of group dynamics when things are discussed and a set of objective questions and a collation process will give a more objective result. She said that the Commissioners should decide on the evaluation form and use it as a template to do individual evaluations. She said the form for a compilation of the evaluations should have a matrix with scores and then a section for comments. Then when the evaluation forms are collated, no information or comments are lost. She said that this information can be prepared ahead of time for the entire Board to look at prior to a group conversation. This takes the group dynamic effect out of each person's evaluation. She said that her recommendation is that the Commissioner's agree to an evaluation instrument and have someone collate it with all statements included. Commissioner Rich asked why Commissioner Gordon feels the comments should not be attributed to a specific person. Commissioner Gordon said this would allow people to be more candid.