Minutes 03-12-2013 - Laserfiche WebLink

Browse Search

She said that it would be a different process for the manager versus the county attorney and clerk. She said evaluation forms that she received from other sources would be hard to fill out unless working side by side with the manager or attorney. Commissioner Rich said the Board can meet individually or as a group with Peg Carlson, who would help compile all of the information and help lead the conversation/evaluation. Commissioner Rich said that in the past, the evaluations went to Donna Baker, who was responsible for compiling this information. She said this was striking and she and the consultant felt this was not right. She asked for Donna Baker's input on this. Donna Baker said, as an employee, she had sensitive and confidential information and she kept it that way. She acknowledged that this is probably not the norm and the suggestion to have an outside, objective facilitator is a good one. She said that this will also give more freedom of discussion. Commissioner Price said that the cost for the consultant should also be considered. Commissioner Rich said that is why she recommends going with the consultant, but doing the evaluation discussions as a group to lessen the time, and the cost of the consultant. Commissioner Price said she asked the consultant about anonymity. Peg Carlson said her experience is that people are usually pretty comfortable speaking in a group and she can handle it if someone needs to make a private comment. Commissioner Rich said Peg Carlson said that in many cases a form isn't even necessary when she is there. The conversation is what is most important and the consultant knows how to put it into the proper format for an evaluation. Chair Jacobs asked for an explanation of the vision for the Attorney and Clerk evaluations. Commissioner Price said she thought Peg Carlson should be involved in that process also, because someone would need to collect the forms and gather information. Commissioner Rich said she does not know what has been done in the past and there is accountability to state requirements. Commissioner Price said the questions would be specific to those positions, but it still begs the question of need for an outside facilitator. Donna Baker asked for clarification on the concerns. She said the concern is how to gather information and give it to the Board, etc. She said the current process is for her and the Attorney to do their own forms and then give these to the Board to be done individually and then discussed in closed session. Then the information is given back to the clerk to be summarized, or this could be given to the Chair. Donna Baker said that she would be more comfortable if the information goes to an outside consultant, or to one of the Board Members. Commissioner Rich said this could certainly be tried with a consultant for one year and then possibly passed delegate it to the Chair on the following year. Chair Jacobs said, for the Clerk and County Attorney, the Board could just respond to work plan, and then have a board member or consultant to collate the information. He said the other option is to meet before reviewing the person, get the work plan and then have the conversation, but this requires 2 meetings. Donna Baker asked if the consultant could simply collate the results and give a summary back to the Commissioners before the meeting. Chair Jacobs said this is a possibility. Commissioner Price said this will bring in a time frame for doing the work. Chair Jacobs said that the way it works now, there is no prior conversation. The forms are given to the Board; the board meets with the staff member and has the first conversation; everyone leaves; the forms are given to someone to be collated; and the chair is asked to give