Minutes 03-12-2013 - Laserfiche WebLink

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Todd Lofriese said CHCCS hired an architectural firm to analyze 10 schools that range from 40-60 years old and this analysis is in draft form at this point. He said the overview showed widespread needs in the facilities and this will be looked at over the next few months to develop recommendations to be considered by the Board. Chair Jacobs said there will be a school collaboration meeting on April 3 d, and recommended that CHCCS share any documents on this issue to be considered at that meeting. Paul Laughton said that the Article 46 sales tax provides $400,000 for CHCCS next year to go toward property repairs. Chair Jacobs asked if this includes Culbreth. Todd Lofriese said this includes repairs to Culbreth but not the Science Rooms. Chair Jacobs said he wanted to flag the fact that in the CIP there is discussion about the aging agricultural building and where agencies in that building may move. He said Blackwood Farm Park Center was mentioned as an alternative, but there has been discussion about whether this could substitute for the existing facility. He said this discussion is not addressed directly in the CIP. He said he would like to comb through this at their next CIP work session. Chair Jacobs clarified that Whitted Building is still in two more fiscal years, 2015 and 2016. He noted that there is a fair amount of money already on hand that has been moved over from the Link Center. Frank Clifton said this was budgeted for it but not financed. Chair Jacobs asked if there is still flexibility to finance it earlier if the County is under 15% and Frank Clifton said yes. Commissioner Gordon underscored the need to address the older schools, including the Culbreth science labs. Chair Jacobs referenced the pie chart on page 3 of the PowerPoint, and noted that this is a departure from the last 5 years in the amount of funding going to county projects. He asked if this could be compared to prior years at the next meeting. 4. Discussion on Facilitating the Performance Evaluation Process for Three Staff Members Appointed by the Board — County Attorney, Clerk, and Manager Commissioner Rich said the sub-committee met with a consultant, Peg Carlson, for discussion. She said Commissioner Price brought in information and forms from NACo, SOG, NCACC, and other counties. She said there is nothing standard in place at this point. She said she feels it is important that the Board move forward with setting something up for the manager, but that the clerk and the county attorney could be handled in a different manner. She said the cost to handle only the manager would be less than doing all three positions, and she is not sure more funds need to be spent to do the other two positions. She said her recommendation would be to have the consultant involved in the Manager's review to get a system in place for this first time. Then the Board could evaluate if the consultant is needed again the next year. Commissioner Price said Peg Carlson was very helpful, and it was clear in looking at different examples of evaluation forms, that guidance is needed. She said Peg Carlson gave three different ways this can be dealt with: 1) Facilitator is involved in walking the Board through the whole process, 2) Facilitator comes to sit down with each Board member to record individual comments and evaluations, or 3) Facilitator would act as mediator to receive forms and pass them on.