Agenda - 04-23-2013 - 5e - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 23, 2013 Action Agenda Item No. 5-e SUBJECT: Bid Award — One (1) Commercial Recycling Truck for Recycling Operations DEPARTMENT: Finance & Administrative PUBLIC HEARING: (Y/N) No Services (Purchasing) and Solid Waste Management ATTACHMENT(S): INFORMATION CONTACT: Gayle Wilson, (919) 968-2885 H-GAC Contract Michael Talbert, (919) 245-2308 David Cannell, (919) 245-2651 PURPOSE: To consider awarding a bid for the purchase of a new Side Loading Recycling truck from G-S Products. BACKGROUND: The purchase of a Side Loading Recycling Truck with compaction will replace an existing 2003 Recycling collection vehicle with no compaction capability, has over 90,000 miles and is in very poor operational condition. Replacing the existing collection vehicle will lower maintenance costs and the compacting body will allow the County to realize the full potential of collecting single stream material by creating more efficient collection. Based on the Board's recent reaffirmation of the County's commitment to recycling, the need for this new truck remains regardless of the County's pending decisions relative to solid waste and recycling funding and operations. This vehicle will primarily be used to collect commercial single stream recycling for businesses, serve as a backup for multi-family collection and will also help support the single stream recycling collection at both the County and Chapel Hill Carrboro City Schools. The truck has semi- automated dual cart tippers on each side which most efficiently services the clustered array of roll carts used by businesses, particularly those in constrained areas. North Carolina General Statute (NCGS) 143-129(e)(3) allows local governments to make purchases through a competitive bidding group purchasing program, which is a formally organized program that offers competitively obtained purchasing services at discount prices to two or more public agencies. The Houston-Galveston Area Council (H-GAC) is a cooperative purchasing group that meets the requirements of NCGS 143-129(e)(3). The specific contract number HT11- 12. The terms of the contract call for items to be sold and serviced through a local dealer. Since this item is two separate bids, the County requires on (1) responsible dealer to be the "seller" of the combined units. G-S Products has previously been the recommended dealer for this combination and has provided documentation accepting responsibility for the combination of the units under this bid.