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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: April 16, 2013 <br /> Action Agenda <br /> Item No. 3 <br /> SUBJECT: Discussion of the Steps to Redesign the County Web Site <br /> DEPARTMENT: County Manager (Public PUBLIC HEARING: (Y/N) No <br /> Affairs), Information <br /> Technologies <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> New Web Site Design Features and Carla Banks, 919-245-2302 <br /> Functionality Jim Northup, 919-245-2276 <br /> PURPOSE: To receive an overview of the process involved with the redesign of the County <br /> Web site. <br /> BACKGROUND: The County's Public Affairs Office and Information Technologies Department <br /> are moving forward with the steps involved with redesigning the County's Web site. The content <br /> management and oversight of the Web site will be managed by the Public Affairs Office. <br /> This initiative is identified in the 2012 Strategic Information Technologies Plan, which indicates <br /> the need to make the Web site more functional and user-friendly. The Board members and staff <br /> who were surveyed by the UNC School of Government identified deficiencies in the overall <br /> design, layout, navigation options, and ability to update or create new content. <br /> A committee consisting of David Hunt, Jim Northrup, Kathy Zopfi, Keith Chnupa, and Carla <br /> Banks has been meeting since October 2012 to identify the needs for creating a dynamic Web <br /> site. The financial impact is estimated to range between $40,000 and $70,000 for the startup, <br /> plus annual Web hosting fees, which will be determined once a vendor has been selected. <br /> The Web site redesign will result in enhancing online services currently available and improving <br /> the County's image, displaying a modern and professional Web presence. <br /> • The first component is upgrading and improving the experience for people who <br /> visit the Web site <br /> • The second objective is to streamline staff efficiency with the installation of a <br /> robust Content Management System. This component will minimize the time and <br /> effort required to create and modify pages on the Web site. <br /> FINANCIAL IMPACT: Startup of the redesigned Web site is estimated to range between <br /> $40,000 and $70,000, plus annual Web hosting fees, which will be determined once a vendor <br /> has been selected. <br /> RECOMMENDATION(S): The Manager recommends that the Board receive the overview, <br /> discuss, and provide any direction on any missing elements or aspects in need of clarification. <br />