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' 11 <br /> Attachment 2 <br /> Policy on Planning and Funding School Capital Projects <br /> Summary of Work Group Comments of 8117100 <br /> 1. Concern: Clearly define Level 1 and Level 2 projects <br /> • Ensure that both school systems consider projects in same manner <br /> ➢ Possible Solution: <br /> ✓ Insert phrase "single prime contractor' <br /> ✓ Provide specific examples of Level 1 projects (such as roofing projects, <br /> parking lot paving and re-wiring of existing buildings <br /> 2. Concern: Continue to use the "phased approval approach" for Level 2 projects but <br /> decrease the number of times the Board of Commissioners approves the project and <br /> ordinance <br /> • Timing is a major concern in the multi phased process <br /> ➢ Possible Solution: <br /> ✓ Implement a 3 or 4 Phase Approval process <br /> ✓ Concept/Pre-Planning Phase (to include preliminary design work that is <br /> needed prior to siting a new facility) <br /> ❖ Items to be discussed <br /> According to the 9118100 memo from CHCCS indicates that adding <br /> the pre planning phase makes the process less efficient than if <br /> there were only three phases <br /> ✓ Planning Phase (including siting & infrastructure) <br /> ✓ Design and Construction Approval Phase (including equipment, <br /> furnishings, non-recurring start up, technology, contingency) <br /> ❖ Items to be discussed <br /> => Schools would like to have the latitude to shift funds between <br /> major components without prior BOCC approval <br /> => Superintendents would provide County Manager with project <br /> updates at the monthly meetings <br /> ✓ Final Accounting Phase <br /> ❖ Upon completion of the project, provide the BOCC with a "final <br /> accounting" of project expenditures vs. budget <br /> Continued on next page <br /> Page 1 of 2 <br />